Project Systems Coordinator

JAVA Holdings Ltd.•Nisku, AB

8h•$65,000 - $80,000•Onsite

About The Position

Java Holdings is seeking a Project Systems Coordinator to support the implementation, coordination, and ongoing use of systems deployed across construction projects. Reporting to the Director of Systems at Java Holdings Ltd., this role focuses on coordinating project system activities, maintaining system alignment with established standards, and supporting end users throughout the project lifecycle. This role works closely with internal teams, project stakeholders, and technical resources to ensure project systems are organized, consistent, and effectively supporting project execution. This is an office-based position located in Edmonton, AB. National and International travel may be required from time to time.

Requirements

Experience in project coordination, systems support, or process documentation roles
Familiarity with construction, engineering, or infrastructure project environments is an asset
Exposure to ERP systems, document management platforms, or similar tools (M-Files experience preferred)
Strong organizational and communication skills with the ability to coordinate across multiple stakeholders
Ability to work within structured processes while adapting to changing project needs

Nice To Haves

Diploma in Construction Technology, Business Systems Analysis, or a related field
Exposure to project management frameworks (e.g., PMP concepts) or service management practices (e.g., ITIL) is an asset
CAPM or similar certification.
Familiarity with Agile or continuous improvement environments is beneficial
Experience with M-Files or Similar Document Management System is considered an asset.

Responsibilities

Act as a central coordination point for project system inquiries, directing requests and escalating issues as required
Support the maintenance of system configurations, workflows, and permissions in alignment with established standards and guidance from the Systems team
Coordinate with stakeholders, end users, and functional leads to document and maintain standardized project execution processes
Track system-related action items, ensuring timely follow-ups and visibility across project teams
Assist in identifying opportunities to improve system usage and process efficiency, escalating recommendations for review
Gather and document requirements for system enhancements and support coordination of implementation activities
Provide day-to-day user support, ensuring consistency in system usage across projects