Engineering - Project Systems Coordinator

Pittsburgh Water•Pittsburgh, PA

14d•$67,000 - $80,400

About The Position

The Project Systems Coordinator will be responsible for coordinating and maintaining the project management system (Trimble Unity Construct (TUC) formally known as e-Builder), process implementation, project reporting, and supporting all departments to meet the business needs of the Authority.

Requirements

Strong analytical and critical thinking skills
Demonstrated ability to perform root cause analysis and develop effective solutions
Proficient in Microsoft Office Suite products; particularly Excel and PowerPoint
Demonstrate adequate knowledge of project management software, preferably TUC, or other related project management products
Must exhibit effective written and verbal communication skills
Confident and skilled in working independently and proficient in functioning in a team environment
Bachelor’s Degree in Business, Finance, Engineering, or related field
Two (2) plus years of professional and project system/construction management software experience.
Applicant must present a current, valid Class C (Class 1) Motor Vehicle Operator’s License at the time of application or prior to appointment. A valid driver’s license must be maintained throughout employment.
Applicant must have permanent residency within one of the following Pennsylvania counties at the time of appointment and remain a resident within one of the noted counties throughout employment with Pittsburgh Water: Allegheny, Armstrong, Beaver, Butler, Fayette, Greene, Lawrence, Indiana, Washington, or Westmoreland.

Nice To Haves

Experience with Power BI, Sequel, and/or other programming preferred.

Responsibilities

Work closely with internal staff and external vendors to deliver, maintain, and troubleshoot systems functionality through user feedback and knowledge of project management systems and practices
Primarily accountable for managing processes including, but not limited to, Task Order and Amendments, Lead Service Line Replacement Reimbursement Process, Consultant and Contractor Evaluations, Board Resolutions, and Change Orders
Support in maintaining projects handled by Engineering project managers through the TUC structure including scope, budget, and schedule, and which facilitate the data from one actor to another for review or approval
Identify, define, and develop solutions to issues that arise in existing processes, with the ability to think outside of the box
Oversee and support information within the Project Management Policies and Standard Operating Procedures manual and assist with the quarterly updates to the manual with regards to new processes, policies, and procedures
Support the Project Controls team with project setup, processing invoices, entry of project budgets, commitments, contractor pay applications, task orders, and purchase orders conducted within or outside of TUC
Develop and generate dashboards and reports for departments; collect and benchmark key performance data and periodically present information to Engineering department
Develop, test, distribute updates, and produce TUC workflow processes for Executive, Engineering, Finance, and Procurement departments; Review and modify existing processes and procedures to help streamline the system making it more efficient and effective
Establish, monitor, coordinate and enforce internal controls with project managers to ensure their projects are updated in TUC and are accurate throughout the project life cycle
Assist in leading project meetings with all system users to ensure adequate functionality and problem resolution
Lead user maintenance activities, such as setup, role assignment, and license utilization, and holding workshop sessions with internal or external users
Maintain professional and technical knowledge by: attending educational workshops including online webinars; participating in annual certified TUC training; communicating and coordinating with user groups; conducting TUC training for new hires, consultants and contractors, or existing user that needs retrained in the system
Assist with any system integration with TUC, such as Procurement Bonfire system, ERP system (SAP), Asset Management/CMMS system (Cityworks/Trimble Unity Maintain), DocuSign, and any other systems as required
Assist the Project Controls team by processes payments or any other support
Perform other duties as assigned or required