Project Support Specialist

Apex Companies • Vancouver, WA

30d • Onsite

About The Position

Apex Companies LLC is seeking a highly motivated administrative professional to provide both office administrative support and project support for a variety of departments within our Vancouver, Washington office. The ideal candidate will have demonstrated experience in providing excellent customer service and taking initiative to fulfil a variety of responsibilities.

Project/Office Support Specialist
Location: Vancouver, WA.
Employment Type: Full-time
Role Purpose: To act as the "bridge" between the technical teams and the administrative/financial side of the business.

Requirements

• Bachelor's Degree and 4+ years of relevant experience.
• Experience performing GL accounting and financial reporting
• Highly organized and strong attention to detail
• Independent thinker/self-motivated
• High degree of professionalism.
• Excellent written and verbal communication skills
• Proficient with MS Office/Excel (PowerPoint is a plus)
• Familiarity with one or more accounting operating systems. Deltek Vision experience is highly desired.

Nice To Haves

• Deltek Vision experience is highly desired.

Responsibilities

• Take initiative in learning project coordination and project support tasks.
• Prepare and support project-related administrative tasks.
• Assemble and produce project documents (electronic and hard copies).
• Sample management - data entry including database management.
• Organize and maintain field equipment room.
• Assist in tracking project timelines and deliverables to help ensure on-time completion.
• Maintain accurate records, files, and project data in internal systems and shared platforms.
• Familiarity with contracts to review for accuracy, consistency, and formatting.
• Have a professional, enthusiastic, organized, and communicative presence with office visitors and staff.
• Manage office mail, deliveries, supplies, and kitchen inventory.
• Maintain cleanliness in shared office spaces and coordinate office maintenance promptly with office manager.
• Organize, plan, and lead office events to promote comradery and coordinate with other offices for company events.
• Coordinate with office Green Team regarding office initiatives and creative Green Team opportunities.
• Support communication to help coordinate activities, equipment, and resources across departments.
• Identify opportunities to improve administrative processes and project documentation workflows.

Benefits

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level