Project Specialist / Program Coordinator – Nurse Educator Fellowship Program - AP#01

NavitsPartners-posted 2 days ago
Full-time • Mid Level
Hybrid • New York, NY
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The Project Specialist serves as the Program Coordinator for a Nurse Educator Fellowship Program and is responsible for managing day-to-day program operations. This role supports program planning, implementation, evaluation, and ongoing coordination to ensure a structured, high-quality experience for nursing fellows, faculty, and external partners.

  • Coordinate all aspects of the fellowship program, including recruitment support, orientation, scheduling, and logistics
  • Organize and support program events, workshops, seminars, and meetings
  • Maintain the program calendar to ensure milestones, deadlines, and deliverables are met
  • Develop and maintain accurate databases and records for fellowship participants
  • Serve as the primary point of contact for fellows, addressing questions and providing guidance
  • Facilitate onboarding and orientation for new fellows
  • Track fellow progress to ensure completion of program milestones, evaluations, and required deliverables
  • Collaborate with faculty to ensure alignment with program goals and curriculum
  • Support the fellow application process and coordinate with academic institutions on program requirements
  • Schedule and support meetings between faculty and fellows to foster successful partnerships
  • Collect and analyze feedback from fellows and faculty to assess program effectiveness
  • Prepare reports on program outcomes, performance metrics, and participant satisfaction
  • Support continuous improvement efforts through data analysis and recommendations
  • Assist with interim and final reports required by funding entities or stakeholders
  • Act as a liaison between the fellowship program and external partners, accrediting bodies, and stakeholders
  • Support outreach and promotional efforts to attract qualified fellowship candidates
  • Assist with budget tracking, reimbursement processing, and expenditure monitoring
  • Monitor invoicing and billing activity; prepare aging and budget reports as needed
  • Maintain accurate program documentation, including applications, progress reports, and evaluations
  • Support grant documentation and funding-related reporting
  • Ensure program compliance with regulatory requirements, accreditation standards, and institutional policies
  • Monitor fellows’ progress toward required certifications
  • Stay current on best practices and trends in nursing education and fellowship programs
  • Strong project management and organizational skills
  • Ability to manage multiple priorities and deadlines simultaneously
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Bachelor’s degree in Nursing, Healthcare Administration, Education, or a related field (required)
  • Minimum of 2–3 years of experience in program coordination, preferably in a healthcare or educational setting
  • Experience with Learning Management Systems (LMS) or educational tools preferred
  • Knowledge of nursing education standards and practices preferred
  • Master’s degree in Nursing or Education (preferred)
  • Prior experience supporting nurse education or fellowship programs is a plus
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