Project Specialist- Operations

Panasonic • UNAVAILABLE, UNAVAILABLE

146d • Hybrid

About The Position

As an entry-level member of Operations PMO, the Project Management Specialist supports the planning, coordination, and execution of both internal and external projects. Working under the direction of a Senior Project Manager and Associate Director, this role contributes to project documentation, tracking, stakeholder communications, and process adherence. The Project Management Specialist develops foundational project management skills while supporting a range of initiatives that may be technical, process-oriented, product-related, or customer-facing in nature. This position is designed to provide a structured path toward advancement to the Project Manager and Senior Project Manager roles within the PMO.

Requirements

• University degree in Business, Operations, Information Technology, Engineering, or a related field preferred
• 0-2 years of experience in project coordination, project support, business operations, or a related role
• Exposure to project management tools (e.g., Smartsheet, JIRA, Microsoft Project) is a plus
• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or enrollment in a PMI certification program is a plus; support for certification attainment will be provided
• Learning Agility: Demonstrates curiosity and a proactive drive to develop project management skills. Quickly absorbs new tools, methodologies, and processes, and applies feedback constructively to grow in the role.
• Communication & Clarity: Communicates clearly and professionally in written and verbal formats. Listens actively, follows through on commitments, and keeps team members informed of task progress and updates.
• Process Orientation: Follows established project management standards and documentation practices with consistency and care. Applies structured approaches to task management, helping ensure accuracy, traceability, and quality across project deliverables.
• Collaboration & Teamwork: Works effectively within cross-functional teams, contributing positively to group efforts. Builds constructive working relationships and supports a team environment focused on shared accountability and results.
• Analytical Thinking: Applies basic analytical skills to organize information, identify discrepancies, and support data-driven project tracking. Demonstrates attention to detail and the ability to synthesize inputs into clear, actionable summaries.
• Adaptability: Responds to changing priorities and evolving project needs with a positive and flexible mindset. Navigates ambiguity by seeking direction, asking clarifying questions, and maintaining focus on project objectives.
• Customer-Aware Mindset: Understands that project work supports both internal teams and external customers. Approaches tasks with an awareness of downstream impact and a commitment to delivering outcomes that meet stakeholder expectations.
• All candidates must have valid authorization to work in the U.S.

Nice To Haves

• University degree in Business, Operations, Information Technology, Engineering, or a related field preferred
• Exposure to project management tools (e.g., Smartsheet, JIRA, Microsoft Project) is a plus
• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or enrollment in a PMI certification program is a plus; support for certification attainment will be provided

Responsibilities

• Assist in the planning and coordination of assigned projects under the direction of a Senior Project Manager or Associate Director, following established PMO standards and methodologies.
• Support the development and maintenance of key project artifacts, including: Project charters and scope documents, Project schedules and milestone trackers, Risk and issue logs, Resource and dependency matrices.
• Participate in project planning sessions and help facilitate team meetings, capturing notes, action items, and decisions.
• Track project tasks and deliverables, proactively flagging delays or risks to the appropriate Project Manager.
• Support the intake process for Support and IDEA submissions, helping gather information and prepare documentation for evaluation and prioritization.
• Assist with post-project reviews, capturing lessons learned and contributing to continuous improvement of documentation.
• Assist in the preparation of project status reports, dashboards, and presentations for stakeholder and leadership review.
• Support consistent communication with project team members by maintaining shared project workspaces, distributing meeting minutes, and following up on assigned action items.
• Help coordinate cross-functional meetings by managing logistics, agendas, and follow-up documentation.
• Learn and apply PMO communication templates and reporting standards to ensure consistent messaging across projects.
• Escalate issues and risks to the supervising Project Manager in a timely manner.
• Maintain accurate, current, and well-organized project documentation in PMO systems and tools (e.g., SharePoint, Smartsheet, JIRA, Power BI).
• Support adherence to PMO documentation standards, version control practices, and archiving procedures.
• Assist in the development and refinement of process templates, checklists, and standard operating procedures.
• Contribute to the upkeep of the PMO project portfolio tracker, ensuring data accuracy and timely updates.
• Participate in training and development activities to build project management knowledge, including exposure to Agile, Waterfall, and Scaled Agile frameworks.

Benefits

• Health Benefits – Offering medical, dental, vision, prescription plans, plus Health Savings Account and Flexible Spending Account options.
• Voluntary Benefits – Life, accident, critical illness, disability, legal, identity theft, and pet insurance.
• Panasonic Retirement Savings & Investment Plan (PRSIP) – 401(k) plan with company matching contributions and immediate vesting.
• Paid Time-Off Benefits – Vacation, holidays, personal days, sick leave, volunteer, and parental & caregiver leave.
• Educational Assistance – Tuition reimbursement for job-related courses after six months of service.
• Health Management and Wellbeing Programs –Lifestyle Spending Account, EAP, virtual health management, chronic condition, neurodiversity, tobacco cessation, substance abuse support, and life stage and fertility resources. Available to eligible employees starting the first day of the month following your start date. Eligibility for each benefit may vary based on employment status, location, and length of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree