Project Specialist, Capital and In Suite

Hazelview Properties • Toronto, ON

4d • Hybrid

About The Position

The Project Specialist OR Junior Project Manager is expected to oversee and manage, as assigned, multi-faceted projects and apartment renovations. This position also provides overall project support for the Capital & Insuite teams including general admin, project reporting and oversight.

Requirements

• Post-secondary education in Business, Engineering, Project Management, Architecture, Interior Design, Construction Management or a related discipline.
• 2-3 years project management experience is required.
• Proven track record in building and maintaining effective working relationships and credibility with both internal and external parties.
• Excellent communication is required.
• Superior organizational and time management skills in order to multi-task/prioritize and work under tight timelines and meet multiple deadlines.
• Strong analytical and critical thinking skills to provide valuable input to the corporate direction.
• Capability to utilize internal and external resources to achieve set objectives and/or complete projects.
• A professional demeanor, coupled with strong communication skills, both written and verbal.
• A demonstrated high degree of integrity, diplomacy, discretion and confidentiality.
• Ability to accurately listen, understand and respond appropriately.
• Ability to work and act independently using good judgment when assessing difficult situations.
• Ability to remain calm and focused in high pressure situations.
• Self-motivated individual who is proactive, takes initiative, goal and results oriented.
• Flexible with a “can-do” and “no task is too big or too small” attitude.
• Flexibility to travel within an assigned region (up to 30-40%).
• Access to personal vehicle is required.

Nice To Haves

• 1-2 years of interior design experience is an asset.
• Ability to speak other languages is considered an asset.

Responsibilities

• Manage and execute the planned capital & insuite program within assigned portfolio.
• Work closely with the Internal team members to coordinate an organized, least disruptive impact of projects to residents.
• Define scope of work, project budgets and obtain required approval documentation.
• Actively manage all assigned projects to ensure delivered on schedule, within budget and to required quality specifications.
• Ability to source, negotiate and hire all consultants and contractors as required.
• Ensure the cost-effective management of all processes related to the projects.
• Maintain compliance of departmental operating processes & procedures.
• Perform regular documented reviews and issue updates to project stakeholders.
• Create rec sheet based on agreed execution strategy to be executed by Project Managers.
• Record management. Ensure executed rec sheet, associated quotes/proposals and contracts are uploaded in construction module
• Request contract information (CCDC & Design Documents) from vendors if applicable.
• Negotiate in tandem with Project Managers final terms of contract/commitment to ensure complete value extraction from associated capital program/project.
• Issue executed commitment; P.O, contract and associated supporting scope/schedule documentation, to vendor and set up kick off meeting.
• Liason with site and operations teams to effectively manage and participate in resolving any unforeseen events, including but not limited to floods, fires, heating issues, etc.
• Complete updates of all project management software (SuiteSpot & Yardi).
• Ensure Payscan (issuance of purchase orders & payment of invoices) is managed and maintained in a thorough, complete and timely manner, meeting all Finance Department deadlines.
• Availability outside of regular business hours is required at times to coordinate vendor response.
• Work closely with the Director, Capital to recommend execution strategy for upcoming capital projects.
• Provide reporting as required for cash flow, budget/project variance analysis, etc., to various internal and external stakeholders.
• Update project tracking sheets/PO accruals as required.
• Contribute to development of annual capital and operating budgets for assigned portfolio.
• Assess all aspects of infrastructure planning and apply appropriate prioritization to required work.
• Continuously improve/cost reduction initiatives.
• Liaise with Operations team to ensure technical issues are resolved appropriately and in a timely fashion.
• Participate in Acquisition due diligence, including preparation of a capital plan and coordinating third party reports, as needed.
• Ensure/support overall building condition and health as it relates to the successful operation of key building essential services (I.E. heat and water).

Benefits

• annual bonuses
• comprehensive health and dental benefits
• RRSP contributions
• education reimbursements
• continuous development opportunities
• a variety of paid time off plans (e.g. vacation, wellness, volunteering, and education days)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree