Project Services Director

ZAP Engineering•Lakewood, CO

8d•$175,000 - $230,000•Onsite

About The Position

ZAP is a full-service engineering, design, and construction management firm servicing the oil & gas, heavy industrial, mining, and manufacturing sectors. From our Lakewood, Colorado office, we execute projects across North America spanning from California to Florida and Canada down to Mexico. Our projects range in size from simple engineering studies or maintenance repairs to full-scale design of large facilities. ZAP operates at a fast pace while providing a team-centric approach to our work. The Project Services Director oversees the Project Controls, Document Controls, and Supply Chain teams, ensuring project assignments, task execution, and departmental standards align with company goals and industry best practices. This role position plays a key role in supporting engineering and construction operations, coordinating between teams, and fostering the development and performance of Project Services personnel.

Requirements

Bachelor’s degree in construction management, business, project management or similar field is required.
10+ years of project controls experience is required.
5+ years of supervisory experience is required.
Excellent written and verbal communication skills.
Advanced problem-solving skills in order to manage complex situations and resolve solutions anticipating needs now and into the future.
Demonstrated ability of leadership skills with experience leading teams through strategic processes and align with peer group project needs and timelines.
Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel, as well as proficiency in scheduling software.
Advanced awareness of workflow, and project tradeoffs to make decisions based on needs now and into the future.

Nice To Haves

5+ years of industry experience is preferred.

Responsibilities

Collaborates with Vice Presidents, Directors, and Project Managers to effectively assign projects and tasks to the Project Services team, ensuring alignment with company goals and project objectives.
Oversees the recruitment, hiring, training, and professional development of all members in the department, providing mentorship and fostering continuous improvement in skillsets and performance.
Develops, implements, and updates departmental standards and best practices to enhance project services and align with evolving industry trends.
Ensures adherence to established department processes and identifies opportunities for continuous improvement to enhance efficiency and effectiveness.
Both self-performs and ensures subordinates successfully perform duties listed below under Projects Controls, Document Controls, and Supply Chain sections.
Assists with other duties as assigned.
Coordinates with internal teams and external stakeholders to compile and analyze project data, including financial metrics, earned value, and project status, for comprehensive status reporting.
Manages earned value management processes, client communications, and the maintenance of project cash flow to ensure financial alignment with project goals.
Develops and updates project and proposal schedules with a clear understanding of engineering and construction workflows.
Supports construction operations by managing submittals, routing requests for information (RFIs), performing construction quantity takeoffs, tracking earned value, and facilitating communication between field teams and office-based project management.
Coordinates project meetings, documenting and distributing detailed meeting minutes to internal and external teams to ensure clear communication and action plan follow-up.
Ensures the integrity and accuracy of project documentation through quality assurance (QA) and quality control (QC) processes.
Manages document routing, transmittal creation, and issuance.
Maintains the project master drawing list, drawing folders, and document sharing platforms.
Compiles and maintain job books to ensure accurate and organized project documentation.
Oversees the project Supply Chain lifecycle for materials, equipment and services, including planning, requisition, RFP issuance, bid evaluation, and order execution.
Works with suppliers to expedite receipt of materials to ensure projects remain on schedule.
Cultivates and maintain strong relationships with key vendors and suppliers, conducting performance evaluations and resolving disputes as needed.
Drafts and reviews supply chain contracts, supply agreements, and modifications, working closely with the legal team.
Coordinates vendor compliance reviews for contract terms and conditions, addressing performance issues proactively.
Conduct market research to identify cost-saving opportunities and mitigate risks.
Negotiates with suppliers to achieve optimal terms, balancing cost, quality, and delivery timelines.
Prepares regular supply chain performance reports and strategic recommendations for senior management.