Project Scheduler

Mesa Associates, Inc•Knoxville, TN

11d•Hybrid

About The Position

Mesa Associates, Inc. is seeking a Project Scheduler to join our Project Support Office (PSO). This position reports directly to the Senior Project Scheduler and works closely with client project execution teams and internal Mesa stakeholders to support the successful delivery of power delivery and substation design projects. The Project Scheduler plays a critical role in developing, maintaining, and communicating project schedules to ensure alignment between Mesa, our clients, and all project stakeholders. This role requires strong communication skills, attention to detail, and the ability to manage multiple projects in a fast-paced, collaborative environment.

Requirements

Advanced proficiency in Oracle Primavera P6 (industry standard); Microsoft Project proficiency is not a substitute but may be used at times.
Strong understanding of scheduling principles, including Critical Path Method (CPM)
Ability to gather, analyze, and synthesize information from multiple sources into actionable schedules
Demonstrated organizational expertise and efficiency in managing competing priorities across various teams and projects
Excellent verbal and written communication skills with the ability to interface with clients and cross-functional teams
Strong interpersonal skills with the ability to build effective working relationships
Proficiency in Microsoft Office, particularly Excel for reporting and analysis
Ability to interpret client scheduling requirements and utility standards
Capacity to learn new software and systems quickly
Self-motivated with the ability to work independently and within a team environment
Commitment to safety and compliance with Mesa safety standards

Nice To Haves

Willingness to attend meetings at substation sites and client facilities, including occasional travel up to 10-15% to client locations
Commitment to following all Mesa and client safety protocols
Ability to work effectively with remote and distributed teams
Candidate must be within 1 hour of Knoxville, TN

Responsibilities

Develop, maintain, and monitor project schedules using Oracle Primavera P6 in accordance with client requirements and Mesa standards
Coordinate with project managers, engineers, and field teams to ensure accurate schedule updates and alignment with project deliverables
Assign resources and establish design target dates within client systems
Track new project intake and manage updates to existing projects, ensuring timely communication to stakeholders
Prepare and distribute schedule updates, lookahead reports, and performance metrics to clients and internal teams
Facilitate and/or attend internal and external meetings to review project status, risks, and schedule impacts
Identify, analyze, and communicate schedule risks, delays, and opportunities for improvement
Support project managers in monitoring schedule performance, including critical path analysis and variance identification
Maintain documentation for baseline schedules, revisions, and change approvals
Identify risks to the required project timeline
Promote consistency in scheduling practices and contribute to continuous improvement initiatives within the PSO