Project & Records Specialist

Holland & Hart LLP•Denver, CO

6d•$24 - $40•Hybrid

About The Position

The Project & Records Specialist develops and maintains standards for file project coordination to ensure timely and effective project completion for work performed within the department. The Specialist keeps projects and all related processes/tasks running smoothly and efficiently. This role performs electronic data functions for records transfers and dispositions and performs various records management lifecycle and administrative functions within the department.

Requirements

Five (5) + years of records management or archival experience required or a Master of Library and Information Science degree or equivalent required
previous experience in legal records management strongly preferred.
Experience with records management software, including FileTrail Governance, iCompli and iManage, and an understanding of the administration of a system.
Experience developing business requirements for software implementation and troubleshooting system problems in a systematic way.
Ability to work collaboratively in a team environment among staff and with users, demonstrating excellent customer service.
Ability to work independently with minimal supervision.
Ability to work effectively in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
Must have excellent computer skills, organizational skills, time management ability, and attention to detail.

Nice To Haves

Bachelor’s or Master’s degree in Records Management, Library Science, or a related field preferred.
Certificate in Archival and Records Management preferred.
Experience with a new system implementation is preferred.

Responsibilities

Provides electronic data gathering, reviews, and coordination for file transfers, file destructions and production requests.
Performs data transmissions to complete file transfer requests.
Provides support and assistance to the department for troubleshooting and problem resolution for systems used by the Records Department: RMS, DMS, fileshare, email, Matter Mobility, Disposition workflows and Ethical Wall systems.
Maintains departmental and team portal.
Maintains detailed issues lists and enhancement customization inventory.
Provides reports of issue resolution as necessary.
Maintains project and task information in a central location that is visible to those assigned.
Provides follow-up for projects and tasks assigned to individuals, teams/groups and departments.
Reconciles and tracks all invoices and expenses for Director’s approval.
Maintains files for both active and inactive contracts in the contract management system.
Oversees and addresses InTapp requests for partner inclusionary walls or the requests to be added to an already existing wall.
Partners with users on the correct use and maintenance of documents protected by a wall.
Performs other administrative duties as requested, such as: set up conference rooms and fulfill other related items for department meetings; reconciles expense reports of staff and Director and gives to the Director for review and approval.
Maintains filing for Director as needed.