Project & Program Management II

Astreya•New York, NY

7d•Onsite

About The Position

We are seeking an operational specialist to support the Google Meet Hardware (Rooms) team in New York City. This role will own end-to-end hardware inventory lifecycle tracking, physical setup and maintenance of the NYC testing lab, and procurement/budget support for hardware orders and vendor contracts. The ideal candidate is detail-oriented, comfortable working with physical hardware and enterprise ERP/procurement systems, and proactive in maintaining a clean, fully operational lab environment.

Requirements

2+ years of experience in hardware lab management, IT asset management, logistics coordination, or IT operations.
Comfortable unboxing, assembling, mounting, and cabling conference room hardware, displays, and peripheral electronics.
Prior hands-on experience using enterprise ERP/inventory tracking systems (e.g., SAP, Agile/gPLM).
Familiarity with enterprise purchasing/procurement systems (e.g., Ariba, Buying Hub, Navigo, Coupa).
Proficiency with Google Workspace (Google Sheets, Docs, Drive).
High attention to detail with physical inventory tracking, serial numbers, and barcode auditing.
Excellent communication skills to interface with SWEs, QA, Program Managers, facilities teams, and external hardware vendors.
Ability to lift and move equipment up to 35–50 lbs (displays, packaged hardware kits, dispo bins).

Nice To Haves

Familiarity with ChromeOS, Google Meet Hardware peripherals, or video conferencing systems (Logitech, Poly, Neat, Lenovo, etc.).
Experience working inside tech hardware testing labs, AV testing environments, or electronics engineering labs.
Prior experience managing vendor quotes, statements of work (SOWs), and cost center budget trackers.

Responsibilities

Hardware Inventory Lifecycle & Asset Management: Asset Ingestion & Tracking: Intake all incoming prototype, dogfood, and production hardware into inventory tracking tools (SAP Prod / Agile / gPLM). Record serial numbers, MAC addresses, asset tags, and assign appropriate Project Codes (e.g., brand new MP, dogfood, development, trusted tester).
Inventory Trackers & Spreadsheets: Maintain and update primary hardware inventory trackers (NYC Hardware tracker, GPN Index, Rooms QA inventory) to ensure real-time accuracy of device locations, statuses, and assignees.
Audits & Reconciliation: Perform bi-weekly physical inventory counts/audits across storage rooms, lab benches, and desk areas. Reconcile discrepancies between physical counts and system records.
Disposal & E-Cycling (Dispo): Coordinate quarterly hardware purges, routine lab cleanup, and e-recycling workflows via GUTS and secure disposal partners (SLS/SIMS). Properly categorize, de-register, update status to "Retired" in SAP Prod, and stage hardware in designated disposal bins.
Check-in / Check-out Support: Manage asset returns and reassignments for cross-functional team members (SWE, QA, PM, UX).
NYC Lab Setup, Device Provisioning & Lab Maintenance: Unboxing & Mechanical Assembly: Unbox, assemble, mount, and cable new Meet Hardware kits, compute boxes, touch controllers, cameras, microphones, soundbars, and peripheral accessories.
Room & Bench Setup: Deploy and configure Meet Hardware test setups (Small, Medium, Large room configurations) across lab benches and test rooms in the NYC facility.
Device Provisioning & Network Connectivity: Ensure devices are properly powered, enrolled into appropriate test domains/Armada fleet, connected to the CE/test corporate network, and updated to designated ChromeOS / Meet software builds.
Day-to-Day Lab Readiness: Maintain the NYC lab in an "always-ready" state: Verify all test stations, displays, peripherals, and compute units are powered on, connected, healthy, and ready for immediate engineering and QA use. Continuously organize lab benches, power rails, cabling, and staging shelves. Triage basic device power, cable, or network connectivity issues before escalating to engineering.
Procurement & Budget Operations: Purchase Order (PO) Creation: Initiate and manage POs for hardware purchases, OEM test units (Logitech, Poly, etc.), lab equipment, and third-party vendor services through Google procurement tools (Buying Hub / Navigo).
Risk Assessments & Compliance: Execute risk assessments in Navigo and ensure proper compliance categorization prior to PO submission.
Budget & Contract Tracking: Track PO approvals, burn rates, and active vendor contracts against Cost Center 716 utilizing the internal contract and PO tracker.
Invoice & Supplier Operations: Coordinate with external suppliers (e.g., Gecko, NTT Data, Maverick Labels) and Google vendor onboarding systems (Spend/Ariba) to verify invoice accuracy, assist with receipt of goods, and route approvals.

Benefits

Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only
Dental provided through UHC Nationwide
Vision provided by UHC
Flexible Spending Account for Health & Dependent Care
Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)
Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera
Corporate Wellness Program provided by Goomi Group
Employee Assistance Program
Wellness Days
401k Plan
Basic and Supplemental Life Insurance
Short Term & Long Term Disability
Critical Illness, Critical Hospital, and Voluntary Accident Insurance
Tuition Reimbursement (available 6 months after start date, capped)
Paid Time Off (accrued and prorated, maximum of 120 hours annually)
Paid Holidays
Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law