Project/Production Coordinator (Trade Shows & Events)

Jack Morton Worldwide•Dayton, NJ

4d•Onsite

About The Position

At Jack Morton, we design and build head-turning, smile-inducing, impact-driving brand experiences that redefine what experiential marketing can achieve. We help our clients unlock the full value of experiences by turning bold ideas into meaningful connections. This is a place where curiosity drives what’s next, boldness raises the bar, and every win is shared. Where ownership is expected, egos are left at the door, and the work reflects the passion and talent of the people behind it. Experience without limits—in your work, your growth, and your impact. We are seeking a Project/Production Coordinator (Trade Shows & Events) to join our Dayton, NJ team. This role supports the Project Management group in servicing and managing all aspects of project fulfillment for experiential, live, and digital programs. We are looking for a highly organized, collaborative, and detail-oriented coordinator who thrives in a fast-paced, client-driven environment.

Requirements

Bachelor’s Degree (B.A. or B.S.) from a four-year college or university, and 2+ years of experience as a Project Coordinator or in a similar project-based execution role; or an equivalent combination of education and experience
Experience in event marketing, experiential, or creative solutions-based agency environments preferred
Ability to read, analyze, and interpret business, technical, and regulatory documentation
Strong written communication skills, including proposals, reports, and business correspondence
Comfortable presenting information to internal teams, clients, and stakeholders
Strong mathematical competency including fractions, percentages, ratios, and proportions
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to interpret technical instructions in diagram form and work with both abstract and concrete variables
Customer-centric approach with strong interpersonal and relationship-building skills
Strong organization, detail orientation, multitasking capability, and follow-through
Independent, proactive, and entrepreneurial mindset
Comfortable working under tight deadlines in a fast-paced environment
Ability to read construction drawings and setup prints and translate design to execution
Ability to collaborate effectively within cross-functional teams and client groups

Responsibilities

Adhere to all internal processes and policies accurately and efficiently
Develop understanding and effectively work within required project systems
Utilize online asset management and event management tools
Support Project Managers by accurately and efficiently completing assigned tasks
Communicate effectively with internal departments, strategic partners, and vendors
Maintain well-organized project files and documentation
Manage and execute client and vendor communications across a variety of projects
Liaise with internal and external stakeholders to ensure timely delivery
Apply best practices in project management, time allocation, resource management, and client communication
Support development of project estimates and workback schedules
Prepare to answer questions regarding project status and deliverables
Manage multiple projects simultaneously while maintaining schedules, budgets, and quality
Research specialty materials and services in conjunction with Finance
Read, redline, and support fabrication drawing development as needed
Assist in training incoming team members and developing transition materials
Resolve issues within working teams as needed
Maintain awareness of client properties relevant to assigned projects
Travel domestically and internationally for fulfillment as required
Complete work as assigned