Project Producer

Productive Playhouse•Glendale, CA

1d•Remote

About The Position

The Project Producer will be responsible for managing and overseeing the production of high-volume, complex projects within the company’s operations. This role involves leading cross-functional teams, optimizing processes, and ensuring that projects are delivered on time, on budget, and meet the highest quality standards. The ideal candidate is a seasoned professional with strong project management expertise, excellent organizational skills, and a strategic mindset. This role may be structured as either a contract-to-permanent engagement or a full-time, exempt employee position, depending on business needs and candidate alignment. Final employment classification will be determined at the time of offer. All new hires are subject to an initial assessment period during which performance, role fit, and business needs are evaluated. Continuation of the role is not guaranteed.

Requirements

Strong visual acuity for reviewing detailed documents and data on computer screens
Manual dexterity for operating a computer, including using a keyboard and mouse
Ability to lift and carry office supplies or equipment weighing up to 25 pounds
Clear verbal and written communication skills for collaboration across teams
Flexibility to adjust schedules based on project needs, with occasional requests for additional hours during temporary projects.
Capacity to manage tasks that require prolonged periods of focus and concentration

Responsibilities

Lead the planning, execution, and delivery of complex projects, ensuring alignment with client expectations and company standards
Oversee and coordinate cross-functional teams, including contracted study participants, transcribers, translators, and external vendors, ensuring seamless execution
Partner closely with Recruitment on large-scale, international staffing efforts; develop structured outreach processes, messaging frameworks, and scalable sourcing strategies
Act as the primary liaison for clients and internal stakeholders, providing consistent, data-driven updates and managing expectations throughout the project lifecycle
Implement and continuously refine Agile-based workflows, ensuring iterative progress, adaptability, and transparency across projects
Design, document, and optimize end-to-end operational processes, establishing best practices and repeatable frameworks for future scalability
Utilize Asana (or similar tools) to build and manage project plans, task dependencies, timelines, and reporting dashboards
Establish and monitor quality control processes to ensure all deliverables meet or exceed internal and client standards
Manage project budgets, track expenditures, and provide forecasting and reporting to senior leadership
Identify risks proactively and implement mitigation strategies to minimize impact on timelines and quality
Maintain comprehensive documentation, including process maps, playbooks, and post-project evaluations, with a focus on continuous improvement
Support leadership with strategic initiatives and cross-functional operational improvements