Project Planning Coordinator - Events

Populous•Quinte West, ON

1d•$57,209 - $68,651•Hybrid

About The Position

Populous is a global design firm that designs places where people love to be together. We design and deliver memorable civic, sports, and entertainment buildings, from iconic stadia to live music venues. Our expertise extends to event planning, where we have experience at all levels of the event ecosystem, designing and developing new events globally and combining entertainment in new ways. This role provides crucial administrative support and coordination to produce successful events.

Requirements

Detail-oriented and organized with proven track record of efficient time management across multiple projects.
Maintains a courteous and professional attitude.
Proficiency in MS Office; advanced understanding of Excel/database relationships and Smartsheet is a plus.
Technical acumen – quick to pick up new tools/software/platforms
Excellent written and verbal communication skills.
Proven ability to be flexible, adaptable, and maintain composure when managing shifting priorities, project requirements, demands, and timelines.
Ability to work effectively both independently and in a team-oriented, collaborative environment.
Demonstrated ability to identify areas for process improvement and take initiative to implement solutions that enhance efficiency and effectiveness.

Nice To Haves

Bachelor’s or associate degree is preferred but not required.
Previous experience with event-related project management is preferred.

Responsibilities

Supporting event planning through administrative functions such as scheduling meetings, ordering and organizing supplies/equipment, creating presentations, task coordination and follow up.
Interpreting data from multiple sources in multiple formats to create concise information.
Researching commodities and vendors, presenting findings with recommendations for selection.
Utilizing Populous software systems for project work planning and project budgets and performing budget analysis and tracking.
Tracking and managing vendor and consultant agreements, ensuring correct invoicing and payments coordination.
Coordinating accreditation information and supplies for event groups and staff.
Preparing and submitting expense reports, making travel arrangements, and managing other project correspondence and documentation.