Project Payroll Specialist

Aecon • Charlotte, NC

16h

About The Position

The Project Payroll Specialist will report to the Project Payroll Supervisor and indirectly to the Payroll Manager. The role provides comprehensive support to the payroll team across multiple functions, ensuring compliance with legislative requirements in all jurisdictions with a focus on US operations.

Requirements

• A minimum of 5 years of US Payroll experience
• Demonstrated experience with U.S. multi‑state payroll processing and federal payroll compliance
• Strong working knowledge of IRS regulations, FLSA, state tax laws, unemployment insurance, and garnishment rules
• Experience supporting payroll audits, regulatory inquiries, and compliance reporting
• Technical expertise, advanced proficiency with Microsoft Office, Power Automate, Power BI and Business Objects, advanced Excel required
• Strong analytical and problem solving skills
• Excellent interpersonal and communications skills (written and verbal)
• Knowledge of requirements for payroll tax registrations for U.S.
• Act with discretion and confidentiality
• Strong organizational skills, including balancing multiple responsibilities and effectively meet deadlines
• Proven ability to work independently as well as with a team
• Strong business acumen and understanding of organizational structures and functions
• Analytical thinking skills to systematically break down issues & determine root cause

Nice To Haves

• APA Certification an asset
• ADP HCM, SAP payroll and reporting systems an assets

Responsibilities

• Responsible for entering daily payroll via approved timesheets in SAP.
• Perform administrative and clerical duties to maintain current and accurate records for Timekeeping, Project Controls, etc.
• Collect, and verify daily labour timesheets for data Payroll entry and processing.
• Responsible for the Time and Attendance System employee onboarding, off boarding, daily attendance reconciliations.
• Perform all payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms, rate changes, and travel and board calculations.
• Assist the site manager and superintendents in tracking analysis and forecasting of ongoing projects.
• Coordinate with the Time and Attendance System team to maintain shifts, rosters, etc.
• Maintain filing system for payroll documents in accordance with auditing procedures.
• Maintain documents for employee information including labour qualifications and certifications, training, etc.
• Assist Project Controls in tracking, monitoring, and analyzing productivity data and project costs where applicable.
• Support and validation of hours/payroll for salaried and hourly employees across multiple states, ensuring accurate and timely payroll execution in accordance with established payroll calendars.
• Ensure compliance with U.S. federal, state, and local payroll legislation, including IRS regulations, FLSA requirements, state wage and hour laws, unemployment insurance, and statutory reporting obligations.
• Maintain and apply up‑to‑date knowledge of U.S. payroll laws, tax regulations, and legislative changes; assess impacts and support implementation of required system or process updates to remain compliant.
• Support multi‑state payroll setups and maintenance and ongoing compliance requirements.
• Administer payroll adjustments and support off‑cycle payment requests, including corrections, retroactive pay, bonuses, terminations, and manual checks, ensuring proper taxation and documentation.
• Support and monitor wage garnishments, levies, and court‑ordered deductions, ensuring accurate calculations, timely remittances, and compliance with federal and state regulations.
• Reconcile payroll data and reports, supporting payroll audits, internal controls, and downstream financial processes such as general ledger interfaces and balance sheet reconciliations.
• Partner with HR, Finance, and external payroll vendors, providing payroll expertise, resolving discrepancies, and supporting audits, acquisitions, and system enhancements.
• Respond to employee payroll inquiries, delivering clear guidance on pay, taxes, deductions, and year‑end forms (e.g., W‑2s), while maintaining confidentiality and data integrity.

Benefits

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed