Project Operations & Project Coordinator

Parker Management Florida, LLC • Palm Springs, CA

36d • $21

About The Position

The Property Operations and Project Coordinator will support the Property Operations team in their daily efforts. Main tasks of this position evolve around supervising, monitoring, and keeping record of all property operations activities. Coordinator will oversee an efficient office organization, assist in all matters relating to the property operations department, assist Director of Property Operations/Engineers in hotel related works.

Responsibilities

• Assist in managing database i.e. work request assignments; guestroom project assignments; coordinate all pooling and scheduling data to ensure staff is available to meet workload; dispatch or reassign work orders to available staff; coordinate and respond to telephone, email, and walk-in work requests from guests and in-house customers.
• Project Lead assignments by managers including schedule coordination to meet project timeline; direct and assign project tasks to property operations team members to meet project timeline.
• Handle all working orders of hotel guestrooms and reassigning work to bring room to brand standards.
• Set up and maintain online departmental filing system; scan department manuals, equipment manuals, and SDS documentation to be filed; process invoices, interdepartmental forms, and type, print, and post monthly reports for interdepartmental access i.e. Leadership team and Accounting
• Financial Management i.e. creation and issuance, receiving and completing, and researching purchase orders to ensure correct payment or credit issuance; solicit pricing and bid information from vendors for storeroom items, departmental supplies and certain major projects; communicate with vendors regarding pricing and delivery of needed materials and parts; assist in setup of credit for new vendors and service companies where continuous services are needed.
• Vendor and in-house customer point of contact i.e. check-in and assign assignments as needed, service requests sign-offs, etc

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees