PROJECT OFFICE MANAGER

Arizona Department of Administration•Phoenix, AZ

2d•$50,000 - $104,000•Hybrid

About The Position

This position will be responsible for the development, implementation and ongoing management of more complex projects for the Division related to programs and business applications which typically impacts more than one of the following such as: HEA Plus (Benefit Eligibility Application System), Governor's Arizona Management System, Breakthrough Objectives and Annual improvement Plans. The position will also project manage large scale Request for Proposals (HEA Plus enhancement/replacement) and the implementation of large scale projects. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

Theoretical and Practical aspects of project management.
Organization's methodologies and tools.
Organization's policies and procedures.
Interrelationships among various internal and external organizational functions.
Project management standards, processes and tools.
Business communication formatting.
Strong project management.
Strong Verbal and written communication.
Critical thinking and innovation.
Organization and problem solving.
Strong interpersonal and relationship management.
Strong customer service.
Strong conflict management.
Strong analytical and problem solving.
Identify and solve complex problems.
Communicate efficiently and effectively with project team.
Work with internal stakeholders solving complex problems and handling large scale projects.
Synthesize complex business and financial data, and develop solutions.
Work in a diverse team environment and participate as an active member of management.

Nice To Haves

Bachelor's degree in Business Administration or a related field and five (5) or more years of experience in Project Management.
Project Management Professional (PMP) certification or equivalent.

Responsibilities

Manages and leads the Project Management Office for the Division. Works with partner state agency’s (AHCCCS, ADHS, DCS) and Federal partners (FNS and CMS) on large scale projects. Leads planning and/or implementation of projects. Solicits and evaluates internal and external customer feedback to enhance continuous quality improvement.
Develops and implements strategic project plan to achieve business goals. Pro-actively leads project by setting direction of project, creating project plan, setting time line, identifying key milestones, and additional resources needed on selected project(s). Project manage HEA Plus enhancements, Arizona Management System implementation (core and pilot).
Oversees the management of steering committee and all sub committees for Division projects. Develops methods to monitor project or area progress and takes corrective action. Manages project budget and resource allocation. Develops project scope, estimate milestones, scheduling.
Tracks progress and communicates project(s) status on a regular basis to all impacted parties.
Identified issues and recommends corrections/improvements related to new and/or existing programs, services and work flows. Builds communication plans for implementation to ensure all impacted parties (up stream/down stream) are informed of next steps for completion.
Conducts group facilitation/presentation influencing various internal and external parties (e.g., other DES Divisions, State Agencies, FNS and CMS)
Works cross-functionally to manage and resolve conflicts within and between projects or functional areas and implement changes. identifies issues that may stall project and addresses them by either resolving the issue or creating an alternative solution.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities