Project Manager, Construction

Yale New Haven Health•New Haven, CT

About The Position

The Project Manager is part of the Facilities Design & Construction Department and serves as the principal communications link among the department, hospital or health system clients, general contractors, architecture and engineering consultants, and public authorities. The role is authorized to speak for the Hospital/Health System and the department on project scope and contract document interpretation, and is directly responsible for successful project execution. The Project Manager reports to the relevant Senior Project Manager of Facilities Design and Construction. Except for administrative and support personnel, no professional or technical personnel report directly to this position. The Project Manager coordinates planning, design, bidding, construction, and project closeout. The role manages project budgets and schedules; communicates project status and scope changes to clients and internal stakeholders; coordinates consultants, contractors, and project personnel; and ensures project documentation, approvals, and contract requirements are handled appropriately. The Project Manager may assign work, establish schedules, instruct team members, and critique their efforts, but does not have hire or fire authority and may only recommend such actions. Changes to the scope of work or other contractual terms require prior written approval from the Client and Department Director. The position requires maintaining a professional and satisfactory client relationship, promoting interdepartmental communication and cooperation, and supporting the technical development of subordinates. The job description identifies the Project Manager as a registered architect or engineer, or a construction manager.

Requirements

Registered architect or engineer, or a construction manager.
Bachelor's degree in Architecture or a related field is strongly desired, or an equivalent combination of education and experience.
With a bachelor's degree in Architecture or a related field, at least 5 years of experience in facilities design and construction is required.
Without a bachelor's degree, at least 7 years of experience managing large-scale projects, with individual project costs exceeding $20 million, is required.
At least 5 years of experience on hospital or other building projects with progressive responsibility, employed by a general contractor or construction manager, as a construction administrator with an architectural or engineering firm, or a combination of these.
Computer literacy in word processing, spreadsheets, and schedule charting.
Excellent verbal and written communication skills; ability to organize complex activities; strong conceptual and analytical capabilities.
Ability to maintain mature, thoughtful, professional, and pleasant relationships with clients.
Physical ability to walk extensively at construction sites, climb ladders and scaffolds, continually visually observe work, and participate verbally and audibly in meetings and a usual construction office environment.

Nice To Haves

Bachelor's degree in Architecture or a related field.

Responsibilities

Understand the applicable vendor contracts and client objectives, and work to satisfy the client's goals.
Analyze project scope and objectives, organize project work, and establish procedures for accomplishing the project.
Receive and distribute project information to internal team members, consultants, and contractors.
Obtain outside consultant services when required.
Administer and monitor project design and construction budgets and schedules, including identifying long-lead items and proposing the form of construction contract.
Notify the Client of project scope changes, prepare or revise project budgets, and keep the Client, Departmental Director, and Accounting Department informed of project financial status.
Attend key planning, design, and construction meetings and establish project documentation and administrative organization.
During schematic design and design development, schedule meetings with the Client and A/E Team, arrange preliminary construction estimates, coordinate design presentations, consult public authorities, and identify applicable codes, regulations, permits, licenses, and authorizations.
During construction documents development, arrange pre-bid estimates, review documents with public officials, attend public meetings or hearings as needed, secure public authority approvals, and independently review drawings and specifications for completeness, correctness, and coordination.
During bidding, compile bidder lists with the Client, issue addenda if needed, tabulate bid results, participate in contract negotiations, and assist the Client in preparing the construction contract.
During construction, interpret contract drawings and specifications, schedule and attend job meetings, distribute anticipated shop drawing and sample schedules, and coordinate personnel and field visits.
Review proposed modifications to contract documents; consult with the Project Architect and Department Manager on changes; request change drawings as needed; and review and approve change estimates and prepare and sign change orders.
Review and approve contractor monthly payment requisitions, including final payment requisitions.
Inform the Project Architect and Department Managers about construction status.
Arrange preparation of punch lists and oversee preparation and distribution of operation and maintenance manuals and record drawings.
Collect warranties, guarantees, and other closeout requirements; prepare the certificate of substantial completion, project summary, and critique.
Meet with the Client approximately one year after occupancy for project evaluation.
Within the project team, assign work, establish schedules, instruct team members, and critique their efforts; recommend, but do not make, hiring or firing decisions.
Maintain a satisfactory, professional client relationship, promote interdepartmental communications and cooperation, and support the technical development of subordinates.