Project Manager (Temporary)

University of Washington Medical Center•Seattle, WA

2d•$110,004 - $150,000•Hybrid

About The Position

The School of Public Health Dean’s Office has an outstanding opportunity for a Project Manager (Payroll Title: “Analyst”) to join their team. Reporting to the Associate Dean for Finance and Administration, the Project Manager is responsible for leading a time-bound effort to redesign and implement a service delivery model for the School of Public Health (SPH), aligned with the University’s broader operational excellence and centralization priorities. This work will focus on improving administrative service delivery by streamlining processes, clarifying ownership, reducing redundancy, and improving service quality across SPH. The Project Manager will coordinate multiple complex and interdependent workstreams to support decision-making on service ownership, staffing configuration, and implementation sequencing. This role will bring structure, transparency, and accountability to a highly decentralized environment, ensuring that redesign efforts are data-driven, operationally feasible, and aligned with both best practices in change management and SPH’s mission to advance public health through teaching, research, and service. The UW Worksite for this position is at the Hans Rosling Building on the Seattle campus, but this position is eligible for hybrid or 100% remote work.

Requirements

Bachelor’s degree and 5-7 years of experience in project or program management within a large, complex organization.
Equivalent combination of education and experience may substitute.

Nice To Haves

Master's degree
Demonstrated experience leading complex, cross-functional projects with multiple stakeholders.
Proven experience leading change management initiatives and executing stakeholder engagement strategies to drive adoption
Strong skills in process analysis, workflow design, and organizational assessment
Experience developing project plans, facilitating meetings, and managing timelines and deliverables
Proven ability to navigate decentralized environments and influence without direct authority
Excellent analytical, problem-solving, and decision-support skills
Strong written and verbal communication skills, including the ability to synthesize complex information for leadership audiences
Ability to manage competing priorities and maintain progress in ambiguous environments
Experience in higher education, academic health, or public sector environments
Experience supporting shared services or centralization initiatives
Familiarity with administrative service delivery models

Responsibilities

Lead planning and execution of the SPH service delivery model redesign across administrative functions
Develop and maintain project charters, detailed work plans, timelines, and deliverables
Coordinate multiple concurrent workstreams, ensuring alignment and integration across functional areas
Ensure disciplined scope management and adherence to project milestones
Coordinates and gathers data from key stakeholders within the scope of a specialized project relating to the management of functions, business operations, or financial analysis that may be required as part of establishing current state and future state options.
Deep dives into functional structures, roles and responsibilities, funding models and operational workflows to help determine optimal functional management and business operation structures.
Interviews stakeholders to better understand current state.
Conduct current-state assessments, including process mapping, workload analysis, and identification of redundancies
Support development of future-state service delivery models, including clarified ownership, roles, and workflows
Develop staffing models and workload estimates to inform resource allocation and organizational design
Develops a recommendation for actions (e.g., operational, financial, functional, structural, regulatory) that need to be taken based on the results of the analysis performed.
Ensure recommendations are data-driven, practical, and aligned with operational realities
Design and execute structured stakeholder engagement strategies across SPH departments and functions
Facilitate working sessions, interviews, and feedback loops to inform design decisions
Build alignment among leadership and stakeholders with differing priorities and perspectives
Own and execute change management planning to ensure readiness for implementation
Establish clear governance structures and decision-making frameworks
Prepare materials to support leadership decisions on service ownership, staffing, and sequencing
Identify and escalate risks, barriers, and unresolved issues in a timely manner
Track decisions and ensure follow-through across workstreams
Develop and maintain dashboards and reporting tools to track progress, risks, and assumptions
Prepare regular updates for SPH leadership and stakeholders
Document key decisions, processes, and recommendations to support implementation planning
Ensure transparency and consistency in project communications