Project Manager

Nautilus General Contractors•Los Angeles, CA

1d•Onsite

About The Position

The Project Manager has primary and ultimate responsibility for the successful management of construction projects from start to finish, including finances, billings, documentation, contracts, communications, client coordination, schedules, and budgets. The role oversees projects after they have been estimated or bid and contracted, with the goal of effective delivery and completion. Applicants are being considered only if they are in Los Angeles County. The Project Manager plans and supervises projects from beginning through close-out, supports estimating and bidding and sales activities as needed, and manages project finances and execution. The position coordinates project teams and subcontractors, maintains client relationships, manages project risks and documentation, and prepares close-out and warranty packages. The work is based in an indoor office environment at the corporate office in San Diego or another branch office, with regular travel by car to local project sites.

Requirements

Applicants must be located in Los Angeles County.
Ability to work in an indoor office environment and navigate safely around active construction sites.
Ability to work using a computer and phone.
Ability to travel by car to local project work sites.

Responsibilities

Plan and supervise construction projects from beginning through close-out.
Assist with estimating and bidding construction projects as needed.
Participate in the sales and interview process with other team members as needed.
Prepare and maintain line-item project budgets in the Timberline accounting system, including making adjustments to keep budgets accurate.
Prepare and monitor Schedules of Values, incorporating change orders and additional work.
Assist with project buy-out and seek improved subcontractor and vendor pricing to increase profitability.
Prepare and review client billings for accuracy and ensure timely, regular billing consistent with contract agreements.
Monitor job costs and meet regularly with the Controller to update job-cost and profitability reports.
Assist the Controller with accounts receivable and follow up with clients to support timely payment.
Monitor and direct project site superintendents to help ensure work is on schedule, code compliant, clean, safe, free of deficiencies, and consistent with company standards and contracted scope.
Manage assigned Project Coordinators and ensure project administrative tasks are accurate, complete, and timely.
Manage assigned Homeowner Liaisons and ensure project communications, notices, and follow-ups are timely, clear, professional, and consistent with company standards.
Draft owner and subcontractor contracts, articulate scopes and expectations, and ensure appropriate indemnity and warranty provisions.
Ensure contracts are properly signed, executed, and saved to the computer server.
Prepare client and subcontractor change orders and ensure they are signed, executed, and saved to project files.
Obtain necessary permits, approvals, and other regulatory requirements.
Serve as the primary point of communication with subcontractors.
Create and regularly update project schedules; provide the Controller with updates on costs and timelines and work to meet project deadlines.
Coordinate project work among architects, designers, and engineers as needed.
Prepare client close-out and warranty packages at project completion.
Build relationships with clients and communicate with them throughout all project phases.
Host project kick-off meetings with clients and residents as applicable; lead owner or representative meetings as needed and maintain accurate meeting minutes.
Keep owners or their representatives informed about progress and issues, and promptly address concerns raised.
Set up clear project file systems on the computer server and ensure relevant documentation is saved, including contracts, change orders, billings, communications, proposals, drawings, insurance certificates, permit information, scanned handwritten documents, and photographs.
Ensure proper use of Procore project management software and that the project team uses reports, including daily reports and punch lists.
Travel by car to visit project work sites in local geographic locations.