Project Manager

City of New York•New York, NY

10h•Onsite

About The Position

The Mayor's Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide, from planning and release of agency solicitations to payment of vendors. Annually, agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS therefore aims to ensure that the procurement process remains fair, transparent, efficient and cost-effective. MOCS makes it easier to do business through use of end-to-end technology tools, increases transparency by publication of enriched data and hosting public hearings, and strengthens procurement operations by providing direct assistance and resources to all stakeholders. MOCS also partners with agencies and vendors to identify areas for policy reform, resulting in ongoing process improvement to reduce administrative burdens and increase the positive impact of services on communities. The MOCS Director serves as the City Chief Procurement Officer. MOCS team members operate in a collaborative, service-oriented environment, where flexibility and ability to achieve results are valued. All MOCS employees are expected to deliver timely and quality work products and services, participate in ongoing improvement activities, proactively deepen their knowledge of procurement and government operations, and will use modern technology software and hardware to complete daily duties. Project Managers also collaborate with other team members to implement projects, help to maintain and/or analyze operational data, and interact with external stakeholders. The Project Manager will assist the MOCS Executive Team. Candidates for this position are expected to be highly organized, entrepreneurial, innovative, and possess strong communication and relationship management skills.

Requirements

Do you have a baccalaureate degree from an accredited college or university?
Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?
Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question "2" above?
Do you have a satisfactory combination of education and/or experience equivalent to that described in questions "1," "2," and/or "3" above?

Nice To Haves

Sound judgment and discretion
Strong organizational skills
Experience working with executive level leaders
Experience managing high-volume calendars and deliverables
Ability to succinctly and effectively communicate verbally and in writing
Proven record establishing relationships quickly and effectively
Customer service focused and result oriented
Comfortable with ambiguity, taking initiative to define and execute critical tasks
Flexibility in response to a fast-moving and evolving workload and shifting City and Agency needs

Responsibilities

Partner with the Director’s Executive Assistant to strategically manage the MOCS Executive Team’s calendars
Track upcoming external engagements with City Hall, nonprofit sector leaders, construction sector leaders, and other key stakeholders and ensure that assigned MOCS staff deliver briefing materials on time
Draft briefing memos and background documents to prepare MOCS Executive Team for meetings
Track follow-up actions across the organization and ensure key deliverables are delivered on time
Prepare agendas and minutes for Executive Team meetings
Plan office-wide staff engagement opportunities, including the annual field day, staff appreciate party, and potluck
Support MOCS Executive Team with organizational and administrative tasks to ensure smooth agency operations
Identify and triage issues that are escalated to the MOCS Executive Team for appropriate handling
Ongoing professional development to strengthen skills and increase knowledge in relevant areas of procurement, organizational skills, technology, government operations, and people management.
Special projects, as assigned.