Project Manager

Inside Source•New York, NY

1h•$75,000 - $90,000

About The Position

The Project Manager leads labor scope, scheduling, logistics, and budget management for complex commercial furniture projects. The role combines project management, construction coordination, and furniture-systems expertise to keep projects on schedule, proactively identify and mitigate risks, and ensure documentation is accurate, timely, and clearly communicated. The Project Manager coordinates internal cross-functional teams, clients, and external stakeholders to deliver a strong client experience from project inception through final completion. The role supports RFP responses by analyzing scope and providing labor quotes, schedules, and installation-related documentation, and may participate in team interviews as a project management and logistics subject matter expert. It develops project objectives, scopes, timelines, budgets, work plans, micro-schedules, delivery plans, and logistics strategies; coordinates project stakeholders and site requirements; manages labor quotes, fees, and change orders; and ensures required prevailing-wage reporting. The Project Manager also conducts site surveys and furniture inventories, coordinates field conditions with trades, leads pre-installation meetings, and plans and supervises delivery and installation. The role monitors jobsite conditions and installation progress, adjusts resources as needed, and completes project closeout activities, including client sign-offs and punch lists. No supervisory responsibilities are specified.

Requirements

At least 5 years of project management experience within the commercial furniture dealership industry.
Knowledge of furniture systems, construction, architecture, or commercial real estate environments.
Proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
Experience with, or willingness to become proficient in, project management platforms such as PlanGrid, Dropbox, Smartsheet, Google Docs, or similar tools.
Strong written and verbal communication, organizational, and analytical skills.
Ability to collaborate effectively with internal teams at all levels, clients, and external project stakeholders.
Critical thinking, sound judgment, and effective problem-solving skills.
Ability to manage multiple priorities, meet deadlines, and perform effectively in a fast-paced environment.
Ability to thrive in ambiguity and embrace new challenges with a proactive mindset.
Accountability for client satisfaction and overall project success.
Willingness to travel to Bay Area offices and job sites, with occasional air travel outside the Bay Area.

Responsibilities

Support RFP responses by analyzing project scope and preparing labor quotes, schedules, and other installation-related documentation.
Participate in team interviews as a project management and logistics subject matter expert.
Meet with clients and internal teams to develop and track project objectives, scope of work, timelines, and budgets.
Identify, anticipate, and mitigate project risks affecting quality, schedule, or budget.
Develop work plans, micro-schedules, and logistics strategies, and organize deliveries according to project parameters and customer goals.
Participate in Owner/Architect/Contractor meetings as required.
Obtain Certificates of Insurance and coordinate building rules, site protection, security protocols, and required training.
Serve as the primary contact for project scheduling, logistics, and coordination with third-party trades and project stakeholders.
Maintain detailed documentation of key decisions, customer requests, and revisions, and communicate project information in a timely, formal manner.
Review furniture plans and specifications before installation for accuracy, completeness, and alignment with scope.
Work with labor providers to request, review, and finalize labor quotes, time-and-materials work, and change orders.
Estimate and track Project Management service fees.
Meet reporting requirements for prevailing-wage projects in compliance with DIR/DAS standards.
Conduct site surveys to validate conditions, dimensions, and paths of travel, and confirm furniture can be delivered and installed as planned.
Coordinate field accuracy of power, data, and AV locations with associated trades.
Conduct and document furniture inventories as required.
Lead pre-installation meetings with lead installers and designers to confirm scope, deliverables, and performance standards, including site walks as needed.
Plan and supervise product delivery and installation logistics, work performance, installation administration, and schedule adherence.
Oversee jobsite conditions and installation progress, adjusting resources to ensure complete, timely, high-quality installation and documentation.
Obtain client sign-offs, close out required change orders, and track final punch-list items through completion.
Exemplify Insidesource values, participate in All Company Meetings and Regional Town Halls, and embody diversity, equity, and inclusion in the Insider community and business practices.