Project Manager

Vaxcyte•San Carlos, CA

14h•Onsite

About The Position

Vaxcyte is a clinical-stage vaccine innovation company dedicated to engineering high-fidelity vaccines to protect humankind from bacterial diseases, including invasive pneumococcal disease, Group A Strep, and Shigella. The company operates under four core values: RETHINK CONVENTION, AIM HIGH, LEAD WITH HEART, and MODEL EXCELLENCE. This Project Manager role is responsible for managing complex, cross-functional initiatives, with a specific focus on IT and Finance Systems implementations. The position ensures the smooth delivery of projects across all phases, including planning, requirements gathering, system design, testing, deployment, training, and change management. The Project Manager will collaborate closely with finance teams, operations, IT, and external vendors to deliver technology solutions that enhance data integrity, operational efficiency, and strategic decision-making. The ideal candidate will possess experience in managing cross-functional teams, a deep understanding of financial and system implementation workflows, and the ability to foster clarity, alignment, and execution among diverse stakeholder groups.

Requirements

Bachelor’s degree in project management, information technology, or a related field. Other combinations of education and/or experience may be considered.
Minimum 5 years of project management experience in IT system implementations, including work with finance applications. Other combinations of education and/or experience may be considered.
Experience with change management frameworks.
Familiarity with GxP validation practices and documentation.
Proven success leading multiple projects in complex, multi‑stakeholder organizations.
Experience working with supply chain, finance, and IT teams simultaneously.
Strong understanding of financial processes (budgeting, GL, AP/AR, procurement, reporting) and laboratory workflows (sample lifecycle, instrument data, QA/QC, data integrity).
Advanced proficiency in Smartsheet, including; Complex project plan development, Automation workflows, portfolio and executive‑level dashboards
Demonstrated ability to build dashboards and reporting tools that summarize health, risks, KPIs, and resource status for leadership.
High level of organization, analytical thinking, resourcefulness, and problem‑solving.
Ability to thrive in dynamic, high‑growth environments with evolving priorities.
Excellent verbal and written communication skills, with the ability to engage and influence stakeholders at all levels.

Nice To Haves

Master’s degree preferred.
Experience in biotechnology, pharmaceuticals, medical devices, or other regulated scientific environments preferred.

Responsibilities

Support day-to-day project management activities for ERP implementation, with a focus on Finance, Supply Chain, and Data/Analytics workstreams
Coordinate and manage recurring meetings, including scheduling, agenda preparation, and documentation of meeting minutes and action items
Maintain and update key project management artifacts, including the project plan, RAIDD log (Risks, Assumptions, Issues, Dependencies, Decisions), and status tracking tools
Prepare and update weekly and monthly project status reports and presentation materials for leadership and stakeholder updates
Monitor progress across assigned workstreams, proactively identifying risks, issues, and dependencies, and escalating as appropriate
Act as a communication liaison between workstream leads and program leadership to ensure alignment and timely information flow
Participate in core team and cross-functional meetings, ensuring accurate roll-up of status, risks, and key decisions to program leadership