Project Manager

Virginia Information Technologies Agency•Dinwiddie, VA

4d•Onsite

About The Position

This is a time-limited position tied to a specific project, anticipated to last approximately two to three years, contingent upon the completion of the project associated with opening the new Central State Hospital and decommissioning the existing facility. Employment will conclude at the close of the project or when the position is no longer required. This role does not create an expectation of continued employment beyond the project period. The Project Manager supports the Chief Operations Officer (COO) in the oversight, coordination, and execution of activities related to the completion, activation, and operational transition into a new hospital facility. This position serves as a central liaison among executive leadership, construction teams, clinical and non-clinical departments, regulatory agencies, vendors, and community stakeholders to ensure a safe, compliant, and seamless transition to the new facility with ongoing responsibility for leading activities to monitor and adjust where needed for operational success. The project manager must possess a broad understanding of and experience with hospital construction, or comparable complex infrastructure (e.g., prisons, data centers, large public facilities), and be able to work with multidisciplinary groups to achieve the objective. Central State Hospital (CSH) is a 277-bed Joint Commission accredited psychiatric inpatient facility located in Petersburg, Virginia, serving citizens of the Commonwealth since 1870. A new and modern CSH is currently under construction on the same property. CSH maintains the only maximum-security treatment facility in the state (111 beds) and has 166 beds for individuals in the community needing inpatient care, as well as individuals in the criminal justice system. The facility believes that treatment should be holistic and focused on the person’s individual needs, recognizing that recovery is not linear or the same for every person. Treatment modalities may include medication, evidence-based group and individual therapy, peer support, psychosocial rehabilitation, vocational training, preparation for court, and treatment for substance use.

Requirements

Project Management Experience.
Experience working with OSHA, CMS and Joint Commission regulations.
Progressive experience in healthcare operations, healthcare construction project management, or hospital transition planning.
Demonstrated experience coordinating large-scale, multi-department initiatives.
Proficiency in project management software and reporting tools.

Nice To Haves

Organizational Project Management Preferred - PMP NOT REQUIRED
Project Management Training

Responsibilities

Assist the COO in overseeing final phases of new hospital construction, activation, and occupancy planning.
Develop and maintain comprehensive project plans, timelines, risk logs, and milestone tracking tools related to facility completion and transition.
Coordinate cross-functional workgroups to ensure operational readiness across clinical, ancillary, administrative, and support services.
Monitor progress against established goals and proactively identify risks, barriers, and mitigation strategies.
Prepare executive-level status reports, dashboards, and briefings for senior leadership and governing bodies.
Oversee transition planning activities with Transition Management Contractor, including move sequencing, department relocation schedules, and go-live coordination.
Ensure operational workflows are integrated into facility design and final build-out.
Collaborate with design and architect teams and builder to ensure procurement of facility requested equipment, installation, testing, and validation prior to occupancy.
Support development and execution of activation plans, including staff training and orientation to new space and workflow redesign.
Facilitate tabletop exercises, simulations, and move-day readiness drills.
Collaborate with facility leadership to ensure facility readiness in compliance with standards from agencies such as The Joint Commission, Centers for Medicare & Medicaid Services, Occupational Safety and Health Administration, and State and local Departments of Health and building authorities.
Coordinate documentation and inspection readiness for licensure and accreditation surveys.
Ensure life safety systems, emergency preparedness measures, and security infrastructure meet regulatory requirements prior to activation.
Support the COO in monitoring project budgets related to transition and activation activities.
Track vendor deliverables and contractual milestones.
Collaborate with finance and procurement teams to ensure cost control.
Serve as a liaison between Department of General Services Project Manager (DGSPM), construction management, architects, engineers, hospital leadership, and operational departments.
Develop structured communication plans to keep stakeholders informed of timelines, impacts, and expectations.
Facilitate interdisciplinary meetings and maintain clear documentation of decisions and action items.
Identify operational, clinical, safety, and reputational risks associated with facility transition.
Coordinate mitigation plans to prevent service disruption.
Ensure patient safety and continuity of care remain central throughout transition activities.