Project Manager - UIC Science

UIC Alaska•Anchorage, AK

4d•Hybrid

About The Position

The Project Manager will manage cradle-to-grave project support, including but not limited to developing life-of-project scope, schedule, and budget estimates; project initiations; project resource procurement and management; frequent status reporting; and project closeout upon completion. The Project Manager will support a variety of projects funded by multiple federal agencies, research institutions, military, and private companies.

Requirements

Experience with project billing, invoicing, and budget tracking.
Advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
Ability to communicate effectively with employees, clients, vendors, and project stakeholders, both verbally and in writing.
Strong organizational skills and ability to manage multiple priorities and completing priorities.
Demonstrated ability to maintain a high level of accuracy and attention to detail in budgets, project documentation, procurement activities, reports, and communications.
Ability to adapt to changing priorities and organizational needs.
Receives and responds to instructions/assignments, must be able to read, write and speak English
Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.
Ability to establish and maintain effective working relationships with clients, researchers, subcontractors, and community partners.

Nice To Haves

Bachelor’s degree required; Master’s degree preferred
Project Management Professional (PMP) certification preferred
5-years experience Arctic project and remote logistics management

Responsibilities

Manage Arctic-based research projects from planning through closeout.
Develop and track budgets for proposed and approved NSF and non-NSF projects.
Ensure projects are delivered within approved scope, cost, and schedule, including timely reporting and change management.
Draft statements of work and requisitions; serve as the contracting officer’s technical representative for field operations.
Prepare and maintain accurate planning documents, including project summaries and season plans.
Coordinate with internal teams, researchers, vendors, and community partners to ensure sufficient inventory and services for field support.
Lead project closeouts and conduct end-of-season debriefs.
Liaise with local communities and agencies to align on project support.
Review research proposals and provide technical and logistical feedback.
Respond promptly and accurately to inquiries and support requests.
Collaborate with the UIC Science Operations team on field planning and execution.
Support the operations team during the field season, including troubleshooting and change management.
Provide backup project management support to other team members as needed.
Participate in regional team meetings and contribute to collaborative planning.
Manage logistical support services for research projects primarily working in Utqiaġvik, Alaska or other rural Alaska Indigenous Communities.
Prepare estimates of scope, schedule, and budget for research grant proposals.
Track project resource usage and managing resource allocations to adhere to project budget requirements.
Draft statements of work and submit requests for proposals for large procurements.
Monitor project performance, schedules, budgets, and deliverables; identify risks and issues, communicate impacts to clients and stakeholders, and develop mitigation strategies to maintain project success.
Engage directly with clients and other project stakeholders to provide frequent project performance updates.
Use multiple different budget and resource tracking software programs.
Prepare and submit written reports or give oral presentations on project performance.
Deploy periodically to Utqiaġvik, Alaska to support research projects is required.