LN Concerts, Project Manager – VIP Nation

Live Nation Entertainment • Beverly Hills, CA

9d • Hybrid

About The Position

VIP Nation is looking for a highly motivated and organized individual to be a critical part of driving project management in the organization. This individual will be a self-starter and see projects through to completion while also supporting one of the executives.

Requirements

• Experience managing Live Event Operations; experience in VIP package fulfillment and operations a plus
• Bachelor’s degree required
• Excellent inventory and project management skills
• Strong reporting and analysis skills
• Experience working with customer and venue databases to manage information
• Superior communication skills and experience with crisis management
• Proficiency in merchandising and production planning
• Must have valid passport and be available for domestic and international travel

Nice To Haves

• Road and touring experience a plus

Responsibilities

• Manage VIP program logistics
• Manage VIP Road Staff
• Manage new hire paperwork for Reps
• Oversees VIP Rep processes (financial recaps, nightly event recaps)
• Manages training & execution for all road Rep personnel; including travel and launching tours, program advance, local assistants, check-in lists for ipads, go-to for all needs)
• Packing road cases and manage shipments to / from tour
• Fulfillment of Experience
• Designing on site elements based on VIP program needs and artist team’s vision
• Working with tour and artist management teams to designate run of show and VIP logistics
• Manage Merchandise & Creative Procurement
• Help facilitate merchandise approvals/changes with Client Service point, Management & merch vendors + assists with ambience/décor decks for each program
• Submit purchase orders & maintain PO listing
• Drop shipment schedules for merchandise
• Creative for photo booths, drink tickets, banners
• Advancing – Initiating contact with venues to share package details and execution requirements, securing space, capacities, costs, issues, prep for road reps
• Financials – Supporting road rep in reviewing and approving venue expenses where needed. Verifying backing and organizing and prepping final invoices and receipts for tour wrap up and settlement
• Warehouse – Stocking, inventory management and organizing all warehouse supplies, road cases, technology, tour assets
• Administrative – Tracking tour expenses, archiving, scanning/filing paperwork

Benefits

• Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• Free concert tickets
• Generous paid time off including paid holidays, sick time, and personal days
• 401(k) program with company match
• Stock reimbursement program
• New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• Volunteer time off
• Crowdfunding match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level