Project Manager

Harvey Mudd College•Claremont, CA

4d•$90,000 - $100,000•Onsite

About The Position

The Project Manager will lead and provide oversight for projects that include construction, alterations and renovations. They work under the guidance and supervision of the Assistant Vice President for Facilities and Maintenance and collaborate with key Facilities team members to ensure that project and program goals are met within the prescribed time frames and budgets. Responsibilities are varied and may involve preparing solicitations and selecting professional design staff; coordinating the activities of clients, contractors, inspectors, movers, vendors and others associated with the project; monitoring and verifying project progress, cost and quality; resolving problems that arise during the project; working with city, state and federal agencies and officials to ensure compliance and safety; and communicating with project stakeholders regarding program, budget, schedule and construction impact.

Requirements

Bachelor’s degree in engineering, construction or project management, or equivalent practical construction or facilities experience.
A minimum of three years of relevant industry experience in construction management, building project management, facilities management (e.g. managing renovation projects, space utilization and new construction).
Possess and maintain a valid driver’s license and an acceptable driving record to the College’s automobile insurance carrier.
Possess and Maintain OSHA 30-hour Construction card.
Knowledge of California building codes; standards of design and commercial construction; and basic construction techniques and materials.
Knowledge of environmental and sustainability practices; and leadership in energy and environmental design (LEED) green building rating system.
Knowledge of WELL building standard and certification.
Knowledge of Living Building Challenge standard and certification.
Knowledge of principles of engineering and architectural design and project management; and cost estimating and construction scheduling.
Knowledge of various construction, mechanical and electrical system trades which provides the ability to determine acceptable and unacceptable products.
Ability to read, understand and interpret technical schematics, architectural blueprints, plans and specifications and technical materials; ability to explain complex planning, design, construction, repair and installation concepts and solutions in a clear and concise manner to small and large groups.
Ability to converse technically with engineers and architects regarding campus utility systems for electricity, natural gas, water, sewer, network cabling, and the maintenance, operation, design, and construction of the various building types which occur on a residential college or similar environment.
Ability to assess equipment and system problems, conduct appropriate research, draw correct/accurate conclusions and recommend or take action to resolve problems in a safe, timely, and correct manner.
Ability to prioritize and organize people and activities; ability to understand how to separate and combine tasks into efficient workflows; ability to capitalize on opportunities for synergy and integration; adept at simplifying complex processes and accomplish goals with limited resources; ability to exhibit attention to detail; demonstrated organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy, high-paced environment.
Ability to prioritize and manage multiple projects, meet deadlines and schedules, organize work, focus on critical needs, and develop action plans throughout various stages.
Ability to communicate clearly and concisely orally and in writing; use of proper formats, grammar, and punctuation, and other writing standards; ability to apply various methods of graphic presentation and construction documentation; ability to prepare coherent presentations and write reports, memoranda, and other correspondence/documents; and strong presentation skills.
Strong interpersonal skills that include tact, diplomacy and the flexibility to work with the College’s various constituencies.
Ability to act with a high degree of personal and professional integrity, adapt to the climate and culture of the campus and become familiar with procedures, policies, and processes as well as understand the reasoning behind them.
Ability to exercise a high degree of accurate and independent judgment, tact and discretion.
Strong analytic, problem solving, critical thinking and research skills.
Ability to analyze and interpret data and reports of varying complexity using a variety of software applications.
Ability to work with a broad and diverse campus community and foster a collaborative team environment; build and maintain effective relations with the College’s various constituencies.
Knowledge of office management methods, procedures and techniques that includes principles of budgetary planning and management.
Proficiency and skills in a variety of computer programs including Word and Excel with the ability to use spreadsheet programs with a high degree of accuracy; proficiency with Internet based systems and the ability to learn and use new technology and software.
Ability to work effectively in a service-oriented environment subject to frequently changing priorities.
Ability to observe and practice safe working habits and maintain safety and security of buildings and systems.
Ability to work in laboratories where animal bodies or parts thereof may be exposed to the worker.

Nice To Haves

The College may support attaining an OSHA 30-hour Construction Card.

Responsibilities

Coordinate construction and renovation of projects as assigned by Assistant Vice President for Facilities and Maintenance.
Solicit bids, evaluate proposal submissions and make recommendations for contractor and/or vendor selection.
Oversee all phases of projects from concept through design and construction until completion of the warranty period.
Coordinate with the appropriate facilities staff on all assigned Work Requests including but not limited to cost, scheduling and the addition or replacement of equipment in the work order system.
Maintain as built documents and Owner’s and Maintenance Manuals electronically.
Coordinate all projects with Maintenance, Grounds, Custodial and Administrative team as necessary.
Make regular inspections of construction projects and workmanship to assess progress against project goals and schedules, assess conditions and ensure compliance with applicable laws and regulations, take appropriate action and follow through when warranted, and ensure work is completed to the client’s satisfaction.
Ensure all project activities conform to the campus master plan and college standards to maintain consistency within the College facilities.
Participate in the identification and selection of contractors, consultants, architects, engineers, and vendors.
Prepare and distribute Requests for Qualifications and Requests for Proposals to architects, construction managers, contractors, and other professionals as part of the process for hiring professional services.
Administer and review contracts/agreements in preparation for execution by others.
Prepare and review estimates and schedules for all projects including value analysis and potential work around schedules to correct/address adverse trends.
Assist the Assistant Vice President for Facilities and Maintenance in preparing for department meetings, trustee meetings, and other campus meetings.
Ensure contractual obligations are met and appropriate construction safety plans are in place.
Ensure commissioning, punch list and project turnover completed to the satisfaction of the Assistant Vice President for Facilities and Maintenance and project stakeholders.
Assist the AVP for F&M to prepare and present materials to PPCPC of the Board of Trustees.
Secure from the subcontractor required guarantees, warranties, bonds, waivers, all keys, manuals, record drawings, maintenance stocks and originals of all other contract papers and correspondence.
Transfer all as-built documents.
Prepare, verify, and coordinate the turnover of files at the completion of each subcontract and assist in the transfer of all file materials.
Maintain receipt control, indexing, distribution, retention and retrieval of all project documents including correspondence, drawings, specifications, submittals, RFI's, and change requests.
Secure required guarantees, warranties, bonds, waivers, all keys, manuals, record drawings, maintenance stocks and originals of all other contract papers and correspondence from the vendors.
Identify routing and final disposition of all project documents - incoming and outgoing.
Create and maintain an organized electronic filing system to ensure applicable documentation is readily available and accessible.
Meet with campus stakeholders to understand project objectives and ensure stakeholder needs are fully captured, documented, and incorporated into project planning and execution.
Maintain an acceptable attendance record, punctuality and meeting deadlines.
Follow College policies, procedures and best practices.
Maintain a functional awareness of the typical hazards of the workplace as well as the special hazards that may be encountered at HMC such as biohazards, radiation, chemicals, etc.
Follow established procedures for dealing with such potential hazards.
Promptly reports accidents on the job, preparing and submitting accident reports.
Participate in safety, emergency preparedness and emergency response training and exercises.
Assist with other special projects, initiatives, and other duties as assigned.
The Project Manager may be asked to assist the Plant Engineer and Director of Maintenance with supervising and providing technical direction to the plant operations team and associated partners and contractors as needed.
Interact and develop effective working partnerships with other departments and team members to attain department goals, objectives and enhance services.
Respond independently to inquiries requiring knowledge of systems, policies, procedures and guidelines.