Project Manager
Mai Placement•Brooklyn, NY
•Onsite
About The Position
Established company serving commercial, and institutional projects is seeking a highly organized and detail-oriented Project Manager / Order Coordinator to oversee the administrative and operational flow of projects from intake through final delivery and invoicing. This role is heavily detail-driven and requires someone extremely organized, proactive, and comfortable managing large amounts of project information, measurements, paperwork, and vendor coordination across multiple active jobs simultaneously.
Requirements
- Extremely detail-oriented and highly organized
- Strong with numbers, measurements, paperwork, and administrative coordination
- Able to manage many moving pieces across multiple projects simultaneously
- Strong follow-up and problem-solving skills
- Comfortable working in a fast-paced office environment
Nice To Haves
- Prior experience in project coordination, order management, construction administration, doors/hardware, millwork, building materials, or related industry preferred
Responsibilities
- Manage projects from estimating and intake through delivery and closeout
- Gather and organize project information, specifications, measurements, and documentation
- Support estimating, pricing, exclusions, and proposal preparation
- Prepare estimates, contracts, sales orders, purchase orders, and invoices
- Coordinate with vendors regarding pricing, acknowledgments, lead times, and deliveries
- Track project paperwork, approvals, submittmits, RFIs, and change orders
- Coordinate receiving, deliveries, packing slips, and related logistics
- Follow up on accounts receivable and collections as needed
- Keep projects moving by tracking open items, following up consistently, and ensuring all details are accurately documented
- Enter highly detailed door specifications, measurements, hardware information, and codes into internal systems with a high level of accuracy
- Review and verify manufacturer acknowledgments and confirmation forms against original orders to ensure all specifications, dimensions, quantities, and project details are correct
- Catch discrepancies, missing details, and ordering mistakes before production and delivery
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
