Project Manager

Vaxcyte•San Carlos, CA

13h•Onsite

About The Position

Vaxcyte is a clinical-stage vaccine innovation company focused on engineering high-fidelity vaccines to protect humankind from bacterial diseases, including invasive pneumococcal disease, Group A Strep, and Shigella. The company's work is guided by core values: Rethink Convention, Aim High, Lead with Heart, and Model Excellence. This Project Manager role is an opportunity to manage complex, cross-functional initiatives, specifically focusing on IT and Finance Systems implementations. The successful candidate will ensure smooth delivery across all project phases, including planning, requirements, system design, testing, deployment, training, and change management. The role involves close partnership with finance teams, operations, IT, and vendors to deliver technology solutions that enhance data integrity, operational efficiency, and strategic decision-making. Reporting to the Associate Director of Project Management, the ideal candidate should possess experience in managing cross-functional teams, a deep understanding of financial and system implementation workflows, and the capability to drive clarity, alignment, and execution among diverse stakeholders.

Requirements

Bachelor’s degree in project management, information technology, or a related field
Minimum 5 years of project management experience in IT system implementations, including work with finance applications
Experience with change management frameworks
Familiarity with GxP validation practices and documentation
Proven success leading multiple projects in complex, multi‑stakeholder organizations
Experience working with supply chain, finance, and IT teams simultaneously
Strong understanding of financial processes (budgeting, GL, AP/AR, procurement, reporting) and laboratory workflows (sample lifecycle, instrument data, QA/QC, data integrity)
Advanced proficiency in Smartsheet, including; Complex project plan development, Automation workflows, portfolio and executive‑level dashboards
Demonstrated ability to build dashboards and reporting tools that summarize health, risks, KPIs, and resource status for leadership
High level of organization, analytical thinking, resourcefulness, and problem‑solving
Ability to thrive in dynamic, high‑growth environments with evolving priorities
Excellent verbal and written communication skills, with the ability to engage and influence stakeholders at all levels

Nice To Haves

Master’s degree preferred
Experience in biotechnology, pharmaceuticals, medical devices, or other regulated scientific environments preferred

Responsibilities

Support day-to-day project management activities for ERP implementation, with a focus on Finance, Supply Chain, and Data/Analytics workstreams
Coordinate and manage recurring meetings, including scheduling, agenda preparation, and documentation of meeting minutes and action items
Maintain and update key project management artifacts, including the project plan, RAIDD log (Risks, Assumptions, Issues, Dependencies, Decisions), and status tracking tools
Prepare and update weekly and monthly project status reports and presentation materials for leadership and stakeholder updates
Monitor progress across assigned workstreams, proactively identifying risks, issues, and dependencies, and escalating as appropriate
Act as a communication liaison between workstream leads and program leadership to ensure alignment and timely information flow
Participate in core team and cross-functional meetings, ensuring accurate roll-up of status, risks, and key decisions to program leadership