Project Manager -- Environmental Protection Agency Clean Ports Program

APTIM•New York, NY

3d•$175,000 - $200,000•Hybrid

About The Position

APTIM is seeking an experienced Project Manager to support implementation of projects funded under the U.S. Environmental Protection Agency (EPA) Clean Ports Program Zero Emission Technology Deployment Grant. The position supports management and monitoring of zero-emission infrastructure and equipment deployment projects in a complex port environment, including project coordination, grant compliance, reporting, budget and schedule oversight, stakeholder engagement, and closeout support. The Project Manager coordinates activities across project partners, subawardees, tenants, utilities, internal departments, agencies, and leadership. The role maintains project plans and schedules, oversees scope, budget, schedule, and performance, prepares grant documentation and reporting, identifies risks and implementation challenges, and supports audit readiness and project closeout. The role requires strong project management experience, experience with federally funded grants, and the ability to work effectively with technical teams and diverse stakeholders. The position is expected to follow a hybrid arrangement with four days per week onsite and limited remote flexibility, depending on project and client demands. Periodic travel to offsite facilities may be required for site visits, coordination meetings, and project oversight. The estimated pay range is $175,000 to $200,000 per year, with compensation dependent on factors including experience, education, skills, location, client requirements, market conditions, and internal equity.

Requirements

Bachelor's degree in Engineering, Public Administration, Urban Planning, Environmental Science, Accounting, or a related field.
At least 5 years of relevant project management experience supporting electrification, transportation, port development, environmental, or related infrastructure projects.
Experience supporting or managing federally funded projects, including compliance with federal grant requirements such as 2 CFR Part 200.
Demonstrated experience with budget tracking, schedule management, reporting, and issue resolution.
Experience coordinating with multiple stakeholders, including project partners, agency staff, and leadership teams.
Strong written and verbal communication skills, including the ability to prepare clear reports, presentations, and briefing materials.
Strong leadership, analytical, organizational, and problem-solving skills.
Proficiency with Microsoft Office Suite and ability to learn client systems and reporting tools.
Valid driver's license.
Ability to pass a Federal Security Background Check and obtain a Transportation Worker Identification Credential (TWIC) for work in a maritime environment.

Nice To Haves

Experience in a port, maritime, transportation, or public-sector infrastructure environment.
Experience reviewing work associated with civil construction, transportation facilities, or electric utility infrastructure.
Direct experience with EPA-funded programs, reimbursement processes, and audit support.
Experience with subaward or subrecipient management and procurement compliance review.
Knowledge of Build America, Buy America or other Infrastructure Investment Act compliance requirements.
Familiarity with Davis-Bacon Act requirements and related labor compliance considerations for federally funded infrastructure and construction-related projects.

Responsibilities

Lead day-to-day coordination of grant-funded project activities across stakeholders and project partners.
Develop and maintain project management plans, work plans, schedules, and deliverable tracking tools aligned with program requirements.
Coordinate with collaborating entities, subawardees, tenants, utilities, internal departments, and external agencies to support project execution.
Organize meetings, track action items, resolve issues, and support timely responses to project-related requests.
Prepare, review, and manage grant documentation, including schedules, invoices, cost estimates, reimbursement support, progress reports, and other required submittals.
Support preparation and assembly of reimbursement request packages and supporting documentation.
Review project and procurement documentation to help ensure compliance with federal requirements and grant conditions.
Coordinate with project partners to address follow-up questions, documentation gaps, and compliance issues.
Monitor project scope, budget, schedule, and performance against program objectives.
Identify project risks, issues, and implementation challenges and support development of mitigation strategies.
Help keep projects on track and ensure leadership reporting reflects current and accurate information.
Prepare presentations, executive summaries, briefing materials, and status updates for project leadership and senior management.
Coordinate across facility staff, tenant stakeholders, utilities, and local, state, and federal agencies.
Support stakeholder engagement and maintain working relationships in a fast-paced, multi-party project environment.
Support internal reviews and external audits related to grant-funded activities.
Assist with final reporting, file organization, and project closeout documentation.
Maintain clear, organized records to support audit readiness and compliance throughout the project lifecycle.