Project Manager

Live Events•Thousand Oaks, CA

31d•$90,000 - $120,000•Hybrid

About The Position

The Project Manager is the nucleus of each project, bridging the sales and operations teams to turn a quoted opportunity into a successfully executed show. This role confirms that the scope of work is accurate, that the show is staffed appropriately, and that the handoff to the warehouse is clean and complete. The Project Manager is client-facing and builds meaningful relationships with clients from project launch through closeout.

Requirements

5+ years of experience in Project Management with a focus on live entertainment.
Display a client-friendly and vendor-facing attitude and provide excellent customer service, while building professional relationships.
Strong knowledge of entertainment industry practices, dynamics and best practices.
Excellent organizational, analytical, and problem-solving skills.
Flexibility to adapt to changing priorities while working effectively in a fast-paced, dynamic environment.
Working knowledge of signal flow and systems across audio, lighting, video, and rigging.
Strong technical foundation in one or more disciples (Audio, Lighting, Video, Rigging)
Experience managing project budgets, labor costs, and subrental spend.
A Bachelor's degree in Business Administration, Project Management, or a related on site experience

Nice To Haves

FLEX, Google Workspace, and Monday.com are preferred.

Responsibilities

Reviews the sold scope with the sales team and confirms it is accurate and executable before planning begins.
Works with the Technical Product Specialists to confirm system requirements for quoting and pull sheets.
Attends site visits with sales, as needed.
Leads the project launch once a project is confirmed, setting up the show workbook, Monday.com boards, and production dates in FLEX as needed.
Develops and maintains production and labor schedules, including call sheets and other crew communications.
Reviews labor needs and confirms the show is staffed appropriately.
Collects, organizes, maintains, and distributes production documents, including patch lists, preset lists, power plots, and rigging plans.
Works with the Asset Coordinator to confirm equipment sourcing, subrentals, and physical movements associated with the project.
Manages the handoff to the warehouse, confirming pull sheets, prep, and ship dates are set.
Reviews the pulled equipment at the warehouse, communicating any changes that occur during the pull.
Manages client communications on-site in coordination with the Sales Representative, ensuring client satisfaction by consistently delivering high-quality work.
Executes post-event communications; completes Post-Show Report, submits on-site hours for payroll, communicates Gear/Labor/Logistics/Client callouts to the appropriate department lead, and participates in post-mortem discussions, as requested.