Project Manager

UCSF•San Francisco, CA

1d•Hybrid

About The Position

Under the general direction of the Director, Major Capital Projects, the Project Manager is responsible for delivering comprehensive project management services for complex capital design and construction projects. This role ensures that projects are completed on schedule, within budget, and in alignment with quality standards and client programmatic needs. Major Capital Projects are defined as new construction and substantial alterations, extensions, or improvements to existing structures with an estimated total project cost exceeding $70 million. The Project Manager supports large-scale, high-impact projects within world-class research facilities and associated administrative and support spaces. The incumbent operates in a highly complex, technical environment and collaborates with a wide range of internal and external stakeholders. In this role, the Project Manager leads and coordinates defined components of large Major Capital Projects under the direction of senior leadership, while independently managing sub-projects. Responsibilities include overseeing all phases of project delivery from concept through closeout, including planning, budgeting, procurement, design coordination, construction oversight, and project turnover. For sub-projects within the Major Capital Projects program ranging from $5 million to $10 million, the Project Manager independently plans, organizes, and oversees all design and construction efforts. The incumbent manages consultants and contractors, supports regulatory compliance and safety, monitors performance, and escalates complex issues as needed. The role also includes contributing to cost estimating, constructability review, and stakeholder communication, while coordinating assigned project resources. This position operates in a dynamic campus environment involving active construction sites, research facilities, and administrative settings. The role may require site visits and coordination across multiple campus locations. The Project Manager is expected to uphold Campus Design & Construction standards, contribute to continuous improvement initiatives, and support the successful delivery of the Major Capital Projects program.

Requirements

The Project Manager is responsible for delivering comprehensive project management services for complex capital design and construction projects.
Projects are completed on schedule, within budget, and in alignment with quality standards and client programmatic needs.
Major Capital Projects are defined as new construction and substantial alterations, extensions, or improvements to existing structures with an estimated total project cost exceeding $70 million.
Supports large-scale, high-impact projects within world-class research facilities and associated administrative and support spaces.
Operates in a highly complex, technical environment and collaborates with a wide range of internal and external stakeholders.
Leads and coordinates defined components of large Major Capital Projects under the direction of senior leadership, while independently managing sub-projects.
Oversees all phases of project delivery from concept through closeout, including planning, budgeting, procurement, design coordination, construction oversight, and project turnover.
For sub-projects within the Major Capital Projects program ranging from $5 million to $10 million, the Project Manager independently plans, organizes, and oversees all design and construction efforts.
Manages consultants and contractors, supports regulatory compliance and safety, monitors performance, and escalates complex issues as needed.
Contributes to cost estimating, constructability review, and stakeholder communication, while coordinating assigned project resources.
Operates in a dynamic campus environment involving active construction sites, research facilities, and administrative settings.
May require site visits and coordination across multiple campus locations.
Expected to uphold Campus Design & Construction standards, contribute to continuous improvement initiatives, and support the successful delivery of the Major Capital Projects program.
All Real Estate staff are required to be on-site, in-person, no less than 4 full days per week, although project activities may require beyond that requirement.
The PM is required to be responsive to the project needs and demands based on phases on the project and construction activities.

Nice To Haves

Implement LEAN processes to ensure reliability in projects.

Responsibilities

Lead procurement processes and administer contracts for architects, engineers, consultants, contractors, and subcontractors.
Coordinate and align activities among clients, faculty, researchers, facilities staff, and external stakeholders.
Ensure compliance with applicable building codes, safety standards, and regulatory requirements in coordination with state and local agencies.
Collaborate with UCSF Real Estate and Communications teams to support internal campus communications and external community outreach.
Provide conceptual cost estimates and feasibility analysis during early project phases.
Review design documents for constructability and recommend cost-effective and efficient solutions.
Oversee construction activities, including coordination with inspectors and project teams.
Lead project closeout processes, including documentation, turnover, and financial reconciliation.
Coordinate and oversee Assistant Project Managers and staff augmentation consultants, as assigned.
Develop and maintain project schedules, resources and budgets.
Maintain project schedule and budget projections for monthly cash flow reports.
Develop, execute and monitor vendor contracts.
Manage project risks associated with schedule, scope and budget.
Review and approve invoices, including pay applications for accuracy and completeness.
Develop, monitoring and completion of project closeout strategy.
Maintain a strong team culture of accountability and integrity on the projects they manage.
Identify gaps and work with supervisors to correct.
Implement LEAN processes to ensure reliability in projects.
Develop and maintain strong working relationships with affiliate representatives, management and other departments within UCSF.
Ensure their teams maintain a culture of high collaboration, accountability, trust and integrity.
Collaborate effectively with other HD&C staff including but not limited to Assistant PMs, Project Management Assistants, Capital Equipment Manager, architects, signage and wayfinding manager, FF&E coordinators, etc.
Support Senior PM or other HD&C leadership in managing projects with a high level of technicality or across a large program of projects.