Project Manager

Nautilus General Contractors•San Diego, CA

15h•Onsite

About The Position

The Project Manager has primary and ultimate responsibility for the successful management of a construction project from start to finish, including finances, billings, paperwork, contracts, communications, client coordination, schedule, budget, and project files. The role oversees effective delivery and completion after the project has been estimated or bid and contracted. Applicants are considered only if they are in San Diego County. The Project Manager plans and supervises construction projects from inception through close-out, assists with estimating and bidding, and may participate in sales and interview processes. The role manages project finances and execution, coordinates project staff and external partners, handles client and subcontractor communications, and maintains project risk documentation. Work is based in an indoor office environment at the San Diego corporate office or another branch office, with regular travel by car to local project sites. The position is full-time, Monday through Friday, though evening or weekend work may be required as job duties demand.

Responsibilities

Plan and supervise construction projects from beginning through close-out.
Assist with estimating and bidding construction projects as needed.
Participate in sales and interview processes with other team members as needed.
Prepare and maintain line-item project budgets in the company’s Timberline accounting system, adjusting them as necessary.
Prepare and monitor project Schedules of Values, incorporating change orders and additional work.
Assist with project buy-outs and seek improved subcontractor and vendor pricing to increase profitability.
Prepare client billings, check them for accuracy, and ensure they are submitted timely and regularly in accordance with contract terms.
Monitor job costs and meet with the Controller to update job-cost and profitability reports.
Assist the Controller with accounts receivable and follow up with clients to support timely payment.
Monitor, direct, and work closely with project site superintendents to keep work on schedule, code compliant, clean, safe, free of deficiencies, and consistent with company standards and contracted scope.
Manage and supervise assigned Project Coordinators to ensure administrative tasks are accurate, complete, and timely.
Manage and supervise assigned Homeowner Liaisons to ensure project communications, notices, and follow-ups are timely, clear, professional, and consistent with company standards.
Draft owner and subcontractor contracts; clearly define scopes and expectations; and ensure indemnity and warranty provisions are fair and insurable.
Ensure contracts and change orders are signed, properly executed, and saved to the computer-server files.
Prepare client and subcontractor change orders.
Obtain necessary permits, approvals, and other regulatory requirements.
Maintain primary communications with subcontractors.
Create, manage, and regularly update project schedules, and provide the Controller with project cost and timeline updates as needed.
Work to ensure project deadlines are met.
Coordinate project efforts among architects, designers, and engineers as needed.
Prepare client close-out and warranty packages at project completion.
Build strong client relationships and communicate with clients throughout all project phases.
Host kick-off meetings with clients and residents as applicable, and run owner or owner-representative meetings as needed.
Ensure accurate meeting minutes are maintained, provide progress and issue updates, and promptly address client concerns.
Set up clear project file systems on the computer server that can be understood and navigated by someone independent of the project.
Ensure relevant project documentation—including contracts, change orders, billings, communications, proposals, drawings, insurance certificates, permit information, scanned handwritten documents, and photographs—is saved to the server.
Ensure the project team uses Procore project management software properly and uses reports, including daily reports and punch lists.