Project Manager | Multi-Family

Northern Impact • San Jose, CA

3d • Onsite

About The Position

A nationally recognized San Jose architecture firm with a global presence is seeking a Project Manager. The firm's diverse portfolio spans high-rise residential, mixed-use, commercial, higher education, and civic work across offices in Southern California, the Bay Area, Texas, the East Coast, and Shanghai. If you're looking to join a collaborative studio culture in the heart of San Jose that is actively growing, this is a great opportunity! We are seeking an experienced Project Manager to lead multidisciplinary project teams through all phases of design and construction for multi-family housing projects. This individual will be responsible for managing project scope, budget, schedule, staffing, client relationships, and consultant coordination while ensuring the successful delivery of high-quality architectural projects. The ideal candidate is a collaborative leader with strong technical expertise, excellent communication skills, and a passion for delivering exceptional client service.

Requirements

• Minimum 10 years of architectural experience, including project management on increasingly complex projects.
• Multi-Family Type V construction experience required.
• Professional degree in Architecture or equivalent experience.
• Licensed Architect required (California license highly desirable).
• Demonstrated success managing project budgets, schedules, consultants, and client relationships.
• Experience preparing project proposals, fee estimates, and presentations.
• Strong understanding of architectural contracts and consultant coordination.
• Thorough knowledge of building codes, accessibility requirements, and sustainable design practices.
• Excellent leadership, organizational, communication, and time management skills.

Nice To Haves

• LEED Accredited Professional (LEED AP) preferred.
• Commitment to design innovation and excellence.
• Independent, self-directed and self-motivated.
• Ability to motivate and effectively lead design staff.
• Highly organized.
• Values and personality compatible with the Firm’s culture.

Responsibilities

• Lead and manage medium-sized project teams through all phases of design and construction.
• Collaborate closely with the Principal-in-Charge to manage project staffing, workload, contracts, and overall project performance.
• Partner with the Project Designer to ensure the design vision is successfully executed throughout the project.
• Develop and maintain strong client relationships while serving as the primary point of contact for project-related matters.
• Understand and manage client standards, approval processes, project goals, and regulatory requirements.
• Ensure projects are delivered on schedule, within budget, and at the highest quality standards.
• Communicate project expectations, responsibilities, and protocols to internal teams and consultants.
• Assist in determining project staffing requirements and resource allocation.
• Coordinate the work of project team members and consultants to meet project schedules and budgets.
• Mentor, coach, and support the professional growth of team members.
• Participate in employee performance reviews and contribute to staff development initiatives.
• Develop and manage project budgets, schedules, and work plans.
• Monitor project progress, staffing needs, and backlog.
• Communicate key milestones and deliverables to project teams.
• Track project financial performance, including profitability and accounts receivable.
• Maintain or exceed established project profitability goals.
• Assist in developing project scopes, fee proposals, work plans, schedules, and additional service requests.
• Participate in the preparation and review of client and consultant agreements.
• Identify potential contractual risks and coordinate with firm leadership to resolve legal and liability concerns.
• Lead programming efforts by documenting owner and user requirements.
• Ensure project requirements are effectively communicated to the design team.
• Guide schematic design development while maintaining alignment with project goals, schedule, and budget.
• Promote design excellence throughout the project and support high-quality presentations and client deliverables.
• Coordinate architectural and engineering disciplines throughout project development.
• Apply knowledge of building systems, construction methods, materials, and specifications.
• Oversee the development and coordination of construction documents.
• Ensure project documentation meets firm quality standards and client expectations.
• Review project documents for compliance with applicable building codes, accessibility standards, and regulatory requirements.
• Coordinate permit and agency approvals.
• Represent the client during meetings with public agencies and review authorities as needed.
• Maintain organized project documentation and project files.
• Lead project meetings and presentations.
• Prepare and distribute meeting minutes and project communications.
• Keep clients informed of project progress, risks, and recommended solutions.
• Support projects through bidding, construction administration, and project closeout as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior