Project Manager

The City • Union, NJ

11h • Onsite

About The Position

Reporting to the Senior Manager, Strategic Planning and Initiatives you will provide strategic advice and support on a range of projects initiatives and issues, while coordinating efforts to advance our goals. One Project Manager will leverage their skills to support the Collection Operations units and the other Project Manager will support the Collection Contracts and Program Support units.

Requirements

• Post-secondary education in Environmental Studies, Public Administration/Policy, Urban Planning, or a relevant discipline; or equivalent combination of education and/or experience.
• Considerable management and organizational experience in strategic project management, managing multiple projects from inception to implementation, including project budgets, project teams handling multiple and diverse projects and priorities, in a detail and deadline-oriented, fast-paced environment.
• Considerable experience coordinating and preparing politically sensitive, complex analysis, reports, briefing notes, and other formal communications for members of Council/Committees, senior leadership and/or external audiences including conducting extensive research and analysis, and coordinating stakeholder input to inform content, rationale and recommendations
• Considerable Experience engaging and collaborating with internal and external stakeholder groups, including multiple staffing levels of (staff, management and senior management) to build and sustain partnerships and deliver effective strategic solutions.
• Knowledge of municipal government operations, approval processes and political structure and ability to deal effectively throughout all levels of the organization, political representatives, consultants, contractors and the public
• Proficiency with assignments demanding a high level of critical judgment and analytical thinking.
• Excellent interpersonal skills and highly developed communication and presentation skills with the ability to communicate both orally and in writing at all levels of the organization, and with political representatives, consultants, contractors and the public.
• Excellent problem solving and decision-making skills with the ability to handle and resolve difficult situations in a professional manner.
• Ability to work both independently and as part of a team, and in collaboration with a wide range of stakeholders/subject matter experts.
• Ability to work under pressure and prioritize activities to meet tight deadlines.
• Proficiency with a variety of computerized office systems including MS Office (i.e., Word, Excel, PowerPoint, Outlook), database software packages, and digital meeting and collaboration tools.
• Availability for occasional meetings or events in the evening and on weekends.
• Must possess and maintain a valid Province of Ontario Class G Driver's License and be eligible for the City's equipment operating permits and requirements.

Nice To Haves

• Experience in solid waste management is considered an asset.

Responsibilities

• Develops and implements detailed plans and recommends policies regarding program specific requirements.
• Manages assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
• Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government
• Conducts research, identifies stakeholder requirements and analyzes business processes for opportunities to optimize operational efficiencies, effectiveness and service delivery to clients.
• Performs service level adjustment scenarios and participates in meetings which may involve highly confidential strategic and or operational issues.
• Identifies and recommends approaches for addressing program/activity gaps and issues, ensuring alignment with other City and divisional priorities and objectives
• Reviews, evaluates and recommends detailed project plans and project deliverables to the Senior Manager including the overall scheduling of projects and reports on the status of all subprojects and ensures City obligations are met and are in compliance.
• Manages and reports sub-project progress to senior management with respect to technology, staffing level, costs, schedules, and operations.
• Prepares, develops and negotiates agreements with suppliers, contractors, other divisions, partner organizations, agencies, and community groups.
• Develops and manages requests for proposals/quotations in accordance with the City's policies and procedures and manages evaluation and selection processes and contracts with suppliers.
• Develops, coordinates and approves effective communication activities for all levels of staff in the division to ensure the strategic plan is widely understood and paramount in all strategic and day-to-day decision-making.
• Communicates any potential situations of political and/or media attention; makes recommendation on course of action and ensures the Director/Manager is apprised of issues impacting the service delivery of the project and any potential impact on divisional operations.
• Cultivates and retains strategic relationships with corporate representatives, media partners, local businesses, politicians from three levels of government and internal senior level management.
• Represents the division in meetings with a wide and diverse range of internal and external stakeholders, City Divisions, community groups, agencies, senior staff, and elected officials.
• Develops briefing notes and reports to senior management, Committees and Council.

Benefits

• The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.
• Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
• Disability-related accommodation during the application process is available upon request.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree