Project Manager

Real Chemistry•Boston, MA

7d•Hybrid

About The Position

At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact-obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries. Our #LifeatRealChem culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you're a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities. Discover your purpose. Embrace innovation. Experience #LifeatRealChem. Real Chemistry is looking for a Project Manager to join our growing team! 21GRAMS, part of Real Chemistry, takes an innovative approach to advertising, and focusing on making healthcare more human. Not just in our work, but in the way we conduct business, approach client relationships, and treat each other. It’s a place where people subscribe to the adage, “Be good to each other, but hard on the work.” A place where people are not just in it for the paycheck, but to make a dent in the universe. Sound like you? This is a hybrid role, based in any of our US offices—including New York City, Boston, Chicago, Carmel, Lambertville, or San Francisco—or remotely within the US, depending on team and business needs. The Project Manager independently manages the day-to-day delivery of multichannel projects, ensuring work is delivered on time, on budget, and in alignment with brand objectives and agency standards.

Requirements

Bachelor’s degree preferred.
Proficiency in Workfront, Microsoft 365, and Teams. Veeva Vault familiarity is a plus.
Working knowledge of healthcare MLR and PRC processes.
Strong planning, communication, and problem-solving skills.
3 or more years of project management or operations experience in an agency setting.
Proven ability to manage multiple projects simultaneously in healthcare marketing.

Nice To Haves

Veeva Vault familiarity is a plus.

Responsibilities

Own the lifecycle of assigned projects from kickoff through launch and closeout.
Develop and manage scopes, timelines, staffing plans, and detailed workback schedules.
Coordinate cross-functional teams and vendors, ensuring clear handoffs and quality control.
Drive MLR and PRC routing, calendars, and submission packages with meticulous documentation.
Track progress, surface risks with proposed solutions, and manage change control.
Lead internal status meetings and ensure adherence to agency processes and SOPs.
Maintain file structures, naming conventions, and QA checklists across deliverables.
Portfolio Management: Oversight of approximately 2 million dollars in project revenue. No involvement in new business. Project-focused delivery.
Resource Management: Support resourcing data and requests. Escalate gaps. Own Gantt updates for projects you manage.
Client and Vendor Relationship Management: Participate in client calls. Lead vendor communications at the project level.
Training, Growth, Reporting: Enhance time management and foundational PM knowledge. Partner with Senior PM to maintain brand onboarding documents.
Admin Operations: Own Workfront routing, timeline development, and timesheet compliance. Maintain file structures and job code setup in collaboration with Account and Finance.
Execution: Enforce process and timelines. Build brand and disease knowledge. Begin strategic thinking at the project level to anticipate needs.
Finance: Create medium to high scale estimates. Pull project health reports. Flag scope risks and escalate. Mentor Coordinators on finances.
Culture, Comms and Collaboration: Escalate when creative redirection occurs. Share information and context with the team.