Project Manager

Pavion•Ashburn, VA

4h•$105,000 - $120,000

About The Position

Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across 70+ U.S. locations and 22 countries. We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries. As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service. With a commitment to safety, reliability, and operational excellence, Pavion ensures scalable, future-ready solutions tailored to meet and exceed our clients’ needs. Learn more at www.pavion.com. Pavion and our family of companies are seeking a talented and motivated Project Manager to join our security business unit.

Requirements

3+ years’ experience as a Project Manager with 5+ years’ industry experience
Excellent time management and organizational skills
Holds or is actively pursuing a Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) certification
Proficient in Excel, Word, Outlook, Power Point, Microsoft Project, among others
Excellent oral, written communication and customer service skills are essential
Available to work outside of, or in addition to, normal businesses hours when needed
Demonstrated ability to work collaboratively in a team environment, maintain a positive attitude, and contribute to the overall success of Pavion (or the organization)
Professional demeanor, strong interpersonal skills, and appropriate appearance in line with company standards
Commitment to maintaining confidentiality of company and customer information
Adherence to company policies, procedures, and direction provided by management
Ability to accurately complete required project documentation, labeling, and administrative tasks
Proficiency in submitting timekeeping and project-related reporting information in a timely and accurate manner

Nice To Haves

Bachelor’s degree in construction management, personnel management, and project management or related field preferred

Responsibilities

Plans, coordinates, and executes projects according to technical standards and operational goals.
Ensures all work is performed according to Pavion standards and quality installation techniques as per the Pavion “General Installation and Craftsmanship Standards and Practices” policy.
Plans and schedules engineering, installation, and subcontracting activities on projects or service-installed jobs.
Maintains current job plans, specifications, and schedules.
Prepares, implements, and manages project installation plan and procedures.
Maintains accurate project information within Pavion systematic platforms.
Determines necessary changes in design, contract price, installation plan, or other activity and implements same.
Generates change orders as needed in a timely manner.
Identifies, monitors, and mitigates project risks and issues to maintain scope, schedule, and budget integrity.
Applies strong problem-solving skills to resolve day-to-day challenges, ensuring projects remain on track and aligned with goals.
Maintains construction schedule and coordinates task scheduling with other trades.
Manages the day-to-day project activities and resources and chairs the project management team meetings.
Maintains all records of job status, changes, material flow, and other.
Supervises the preparation and processing of reports for internal and external use.
Works with engineering department on design and drafting phases of jobs.
Responsible for maintaining backlog with accurate estimates, estimated closed dates and comments.
Emphasizes client satisfaction, internal coordination, and communication with stakeholders.
Maintains communications with clients to include monitoring satisfaction, resolving complaints, resolving collection issues, and other.
Communicates effectively and in a timely manner to resolve Pavion, client, or other inquiries and/or requests.
Engages stakeholders through regular updates, proactive communication, and expectation management to ensure project alignment and transparency.
Keeps self, customer, superiors, and subordinates informed of project progress.
Provides for Welcome Calls, Site Readiness, and job scheduling, either directly or through coordination with a Project Coordinator.
Represents Pavion in a business-like professional manner in both conduct and appearance to maximize client satisfaction.
Works proactively and in a positive manner with all co-workers.
Supports diverse and inclusive work environment.
Monitors and updates departmental documentation as needed, including vendor invoices, vendor credits, timecards, expense reports, personnel action memos, PTO and UTO schedules, customer invoicing requests, and schedules of values.
Works in compliance with Pavion’s policies and procedures including safety; with safety of self and others in mind at all times.
Participates and may deliver safety training to direct reports.
Responsible for training and adhering to all Pavion Safety Policies.
Establishes and maintains procedures and standards for quality installations and service.
Selects, contracts, and monitors the performance and quality of contract labor.
Monitors the performance and quality of the field labor.
Maintains professional licensing as required by State and Local jurisdiction if applicable.
Maintains knowledge of current industry standards and emerging technologies.
Maintains and protects assigned Pavion assets.
Actively identifies and manages risks to ensure compliance, safety, and project success.
Reports on and monitors installations for on-time and on-budget performance.
Leads and coordinates the work of a single project team, clearly assigns tasks, setting priorities, and maintaining team motivation and engagement.
Mentors subordinates to foster professional growth of the project team.
Recommends appropriate staffing levels for project teams and adjusts in accordance with Pavion policies and procedures.
Provides training to direct reports and/or other project team and key stakeholders —virtual or remote—in order to maintain current skills around technology.
Follows established project management methodologies and contributes to process improvement initiatives to enhance project delivery efficiency.
Reviews processes and modifies to improve efficiencies when possible.
Provides reports to senior management to include but not limited to: revenue forecasting and staff performance.