Project Manager - Stakeholder Management

SYSTRA•Toronto, ON

4d•Onsite

About The Position

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway. We are looking for a Stakeholder PM for our Transit Project in Toronto, ON.

Requirements

Completion of a degree in Engineering, Systems Engineering, Business, Architecture or a related discipline – or a combination of education, training and experience deemed equivalent Engineering or Architectural college/ university degree or diploma
Demonstrated experience in project management, preferably within the public sector
Project management experience to manage assigned projects and coordinate with staff engaged in all stages of project management from start to close-out
Organizational, interpersonal and oral/written/presentation communication skills to coordinate complex projects under pressure to meet schedule and budget commitments
Proficiency is software such as MS Word, Excel, Visio, Unifier, ProjectWise

Nice To Haves

Project Management Professional (PMP) certification, Certified Engineering Technician (CET) or P.Eng. designation or partial completion is an asset
Knowledge of the transportation industry is an asset

Responsibilities

Coordinates with the Project Delivery Team to resolve issues with stakeholders and develop mitigation measures.
Ensures the project is progressing by completing, assigning, and monitoring day-to-day tasks and providing updates to management; documents lessons learned to meet project deadlines/milestones in a timely manner as well as providing management with an overall view of the status of the project.
Ensures stakeholder input is accounted for in the project outcomes, ensure issues are appropriately managed and escalated for resolution. Ensures stakeholders are informed of any impacts or changes.
Ensures information is communicated to relevant stakeholders and team members to enable them to make decisions and take appropriate, timely action and monitor customer satisfaction.
Coordinates meetings, working groups and touchpoints with project stakeholders.
Liaises with the Project Delivery Team and Contractors to develop and distribute agendas and materials in advance of stakeholder meetings.
Ensures quality control and coordinates required approvals of materials prior to distribution to stakeholders.
Develops content to support stakeholder coordination touchpoints.
Develops and maintains project stakeholder register.
Develops and maintains stakeholder RAID (Risk, Action, Issue, Decision) log.
Coordinates with Project Delivery Team and Contractors to ensure completion of assigned actions.
Develops, distributes and coordinates review of meeting minutes and materials.
Develops and maintains stakeholder trackers and metrics to support KPI reporting.
Compiles inputs to support the development of stakeholder Annual Work Plans and Task Sheets.
Monitors spend against approved budgets.
Demonstrates interpersonal skills and ability to negotiate as required with consultants/contractors and stakeholders.
Prepares stakeholder reports.