Project Manager Specialist
About The Position
Cogir Senior Living, based in Scottsdale, Arizona, oversees a network of senior living communities nationwide. The Associate Project Manager supports the delivery of the company’s capital projects by assisting Project Managers on large, complex initiatives while independently managing smaller capital projects from planning through closeout. This role focuses on coordination, documentation, financial tracking, and communication across the project lifecycle, helping ensure projects are delivered safely, on schedule, and within budget. The Project Manager Specialist works closely with Project Managers, Operations, Facilities, vendors, and community teams to keep capital initiatives moving.
Requirements
- GED or high school diploma required.
- Minimum of 1–3 years of experience in project coordination, project management, or a related construction or facilities role.
- Must reside within 30 miles of Scottsdale, AZ, or be willing to relocate.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities.
- Familiarity with contract and budget basics.
- Solid interpersonal, communication, and coordination skills.
- Collaborative, team-oriented approach.
Nice To Haves
- Associate’s degree in Construction Management preferred.
- Senior living industry experience a plus.
- Experience in facility management, design, or renovation coordination is advantageous.
- Willingness to develop contract and budget skills further.
Responsibilities
- Support Project Managers on large projects by assisting with scheduling, documentation, tracking, and coordination.
- Coordinate with architects, engineers, consultants, contractors, and internal departments.
- Track budgets, schedules, milestones, and open items, flagging risks and issues.
- Prepare meeting materials, capture notes and action items, and follow up on outstanding tasks.
- Conduct site visits to observe progress, quality, and safety.
- Support change order tracking, submittments, RFIs, and document control.
- Independently manage smaller, lower-complexity capital projects from approval through completion and closeout.
- Develop and maintain schedules, budgets, and documentation for assigned smaller projects.
- Coordinate vendors and contractors and serve as the day-to-day point of contact for these projects.
- Ensure smaller projects comply with company standards, life safety requirements, building codes, and owner requirements.
- Identify and resolve routine issues, escalating larger risks to senior Project Managers or leadership.
- Assist with project budgets, forecasts, and cost tracking.
- Process and review invoices, pay applications, and commitments for accuracy.
- Perform basic variance tracking (budget vs. forecast vs. actual) and flag discrepancies.
- Maintain accurate, organized project documentation and records.
- Provide regular updates to Project Managers and Operations and Facilities teams.
- Help prepare weekly and monthly project status reports.
- Coordinate project schedules to minimize operational disruption.
- Maintain risk, issue, and change order logs.
- Manage closeout for smaller projects, ensuring punch list completion and receipt of warranties, operating manuals, and as-built drawings.
- Assist Project Managers with closeout tasks and financial reconciliation on larger projects.
- Support post-project reviews to capture lessons learned and continuous improvement opportunities.
Benefits
- Competitive salary, bonus, and growth opportunities.
- Health, Dental, Vision, and Life Insurance.
- 401K with company match.
- Paid Vacation, Holidays, and Sick Leave.
- Employee Assistance Program.
- Generous Employee Referral Program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
