Project Manager, Reserves

Travel + Leisure Co.•Orlando, FL

4d•Hybrid

About The Position

The Project Manager, Reserves, “PM” plays a crucial role as part of a high-performing, results-oriented Resort Renovation Team. The PM will be accountable for all aspects of the Management and functional support of the Reserves Program. The PM will be responsible for the development and execution of a strategic plan to support the effective adjustments to reserves data, verification of field conditions (both in person and reporting from field), Regional/Local lifecycle expectancy and general reserve program reporting. The PM will have day-to-day responsibilities for the scheduling of site verification visits and managing the critical reporting from consultants on a timely basis. The PM will have management expectations over the consultants to ensure quality documentation is completed to support the asset preservation for the HOAs we provide serves to. In addition to the scheduling of the site verification visits, the PM will be responsible for the intake and validation of Change Files, Reserve Change Requests and Reserve Expense Requests. The PM will leverage the Resort Renovation Team to support the program evolution while managing spend expectations for reserve projects. The PM will be responsible for maintaining necessary relationships with Operational Partners, Consultants and Resort Renovation Team Members. The relationships will support the advancement and quality of documentation and the resulting asset improvement. The PM will provide accurate and timely reporting to the Team Leader as well as communicating critical within the cross-functional team. This position requires a positive attitude and the ability to work well in a multifaceted team environment. The PM must be a leader and be able to express authority and see that all reserve responsibilities are carried out properly and expeditiously.

Requirements

Prior experience with Reserve management software.
A minimum of 5-7 years of Reserve Management experience in the Hospitality Industry required.
Experience managing Reserve Data with multiple associations.
Intermediate Knowledge of: MS Office including Excel, Word, Projects, Outlook and Visio, Power Point, BlueBeam & Procore.
Excellent Time Management.
Excellent communication skills.

Nice To Haves

Engineering, Architectural or Construction Management Degree Preferred but not required.
CAM Designation or able to gain certification within 6 months of employment preferred.
Understanding of renovation construction process, a plus.
Project estimating.
AMS, CMCA, LSM certification/experience a plus.

Responsibilities

Manage the expectations of reserve study update cycle in conjunction with the Reserves Accounting department.
Oversee the development of cost structures for future, unplanned, project scopes to ensure protection of the assets we manage.
Support the Reserve study adjustments necessary for the effective and efficient execution of Reserve Renovation projects.
Develop and execute a strategic plan to support effective adjustments to reserves data.
Verify field conditions (both in person and reporting from field).
Manage Regional/Local lifecycle expectancy and general reserve program reporting.
Schedule site verification visits.
Manage critical reporting from consultants on a timely basis.
Ensure quality documentation is completed to support asset preservation for HOAs.
Intake and validate Change Files, Reserve Change Requests and Reserve Expense Requests.
Leverage the Resort Renovation Team to support program evolution while managing spend expectations for reserve projects.
Maintain necessary relationships with Operational Partners, Consultants and Resort Renovation Team Members.
Provide accurate and timely reporting to the Team Leader.
Communicate critical information within the cross-functional team.