Insomniac - Project Manager, Production & Operations

Live Nation Entertainment • Calabasas, CA

1d • Hybrid

About The Position

Insomniac is seeking a highly motivated Production & Operations Project Manager who has a passion for dance culture and excels in production and operations. This role is responsible for planning, coordinating, and executing events with a strong focus on budgeting, logistics, site management, and departmental coordination. The goal is to ensure the seamless execution of all production-related tasks from initial planning to event close-out, collaborating with producers, promoters, and various event departments. This is a hybrid/remote position requiring on-site presence at events and offices as needed.

Requirements

• 5+ years in event production, operations, or project management within the entertainment or live event industry.
• Strong understanding of financial tracking, forecasting, and budget reconciliation processes.
• Proficiency in Asana, Smartsheet, or similar project management tools.
• Familiarity with CAD designs, site planning, and security protocols.
• Strong ability to lead cross-functional teams, work with stakeholders, and manage vendor relationships.
• Experience with Excel (advanced functions), Lennd, CMR, and production software.
• Ability to anticipate challenges and implement proactive solutions.
• Willingness to work irregular hours, including nights and weekends, based on event timelines.
• Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

Nice To Haves

• Experience in large-scale festival or concert production.
• Background in working with high-level industry vendors and production teams.
• Understanding of permitting and regulatory compliance for live events.

Responsibilities

• Create and maintain the Topline Budget, using historical data from comparable events.
• Develop and update the Budget Master, ensuring alignment with producer approvals.
• Distribute budget breakouts and manage the Purchase Tracker.
• Conduct regular Budget Master maintenance, ensuring accuracy in sheet functions, equations, and formatting.
• Track departmental budget deadlines and ensure adherence to locking timelines.
• Collaborate with Finance and Producers for reporting period reviews and overage approvals.
• Maintain the Advances & Contacts Sheet for producer-booked vendors.
• Schedule and facilitate bi-weekly/weekly department head meetings.
• Coordinate department advances, including travel, logistics, and production pull sheets.
• Develop and manage a master Global Build Schedule by consolidating department schedules.
• Ensure the completion of department rosters, organizational charts, and signage advances.
• Finalize CCTV placement and IT requirements.
• Oversee security audits, DOT maps, and Check Point Document preparation.
• Manage industry guest lists and schedule nightly briefings.
• Organize daily production meetings during load-in.
• Lead the execution of the Command Post Dispatch Guide and real-time event request coordination.
• Facilitate all-staff safety briefings for large-scale events.
• Identify and assist with any areas requiring improvement during load-in and event execution.
• Serve as the main point of contact for venue relations, permitting, and community relations.
• Work with the Site Experience team on signage design approvals and marketing event maps.
• Collaborate with public safety teams, including fire, police, and medical, to ensure compliance with safety protocols.
• Communicate updates to CAD designers and maintain accurate site layouts.
• Create and manage departmental WhatsApp group chats for real-time coordination (~30 days out).
• Schedule and take notes for all relevant production meetings and ensure action items are followed up on.
• Send invites and manage attendance for the All-Agencies Meeting, ensuring alignment with production timelines.
• Take ownership of projects needing leadership and drive problem-solving initiatives as required.

Benefits

• Generous vacation
• Healthcare
• Retirement benefits
• Student loan repayment
• Tuition reimbursement
• Six months of paid caregiver leave for new parents including fostering
• Perks like Roadie Babies helping new parents care for their babies on work trips
• Access to free live events through our exclusive employee ticketing program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees