Project Manager - Office Relocation

Jewish Care Victoria • Windsor, ON

2d • Onsite

About The Position

Jewish Care Victoria is seeking an experienced, highly organised, and hands-on Project Manager – Office Relocation to lead a significant corporate project: the relocation of their Corporate Office to the newly refurbished Windsor campus. This role reports directly to the Head of Property and offers a unique opportunity to manage an end-to-end relocation project. The project encompasses commercial office fit-out delivery, stakeholder engagement, technology enablement, change management, and the preservation of Jewish Care Victoria's organisational history. This is a highly visible, hands-on role requiring regular on-site involvement throughout construction, relocation, and decommissioning activities. The Project Manager will be the central point of leadership and coordination between Jewish Care Victoria, their Design & Construct (D&C) partner, consultants, contractors, and internal stakeholders to ensure the new workplace is delivered on time, within scope, and budget, while providing an exceptional experience for employees.

Requirements

• Demonstrated success delivering commercial office relocations, workplace transformations or office fit-out projects from planning through occupation.
• Strong client-side project management experience managing Design & Construct partners, consultants and contractors.
• Excellent project management capability across scope, schedule, budget, procurement, governance, reporting and risk management.
• Outstanding organisational skills with the ability to coordinate concurrent workstreams including construction, technology, furniture, relocation logistics, records management and change management.
• Exceptional stakeholder engagement and consultation skills with the ability to gather operational requirements from diverse teams.
• Confidence preparing high-quality reports and presentations for Executive, Steering Committee and Board audiences.
• Advanced Microsoft Office skills, particularly Excel, Microsoft Project and project reporting tools.

Nice To Haves

• Tertiary qualifications in Project Management, Construction, Property, Business or a related discipline.
• Project Management certification such as PRINCE2, PMP or AIPM (desirable).
• Working knowledge of commercial office fit-outs including Design & Construct procurement, permits, staged construction and workplace delivery.
• Understanding of records management, archiving and privacy obligations.
• Experience relocating heritage items, archives or culturally significant artefacts will be highly regarded.

Responsibilities

• Lead the complete office relocation project from planning through to occupation and final decommissioning of the Kraus Building.
• Partner closely with the appointed Design & Construct contractor to ensure the delivered workplace aligns with agreed business requirements, programme and budget.
• Review design documentation, resolve construction issues, manage project scope, variations and monitor delivery milestones.
• Engage with every business unit to understand operational requirements including workspace planning, storage, technology, equipment and records management.
• Translate business requirements into practical workplace design and relocation plans.
• Develop and manage staged relocation schedules that minimise disruption to business operations.
• Coordinate workstation allocations, packing, labelling, induction activities and move logistics to ensure teams are operational from day one.
• Coordinate furniture, equipment, signage and long-lead procurement activities in alignment with the construction programme.
• Work closely with Information Technology teams and external vendors to coordinate communications infrastructure, telephony, technology cutovers and testing.
• Coordinate the archiving, digitisation, secure storage and disposal of organisational records in accordance with legislative and privacy requirements.
• Oversee the orderly decommissioning of the Kraus Building following successful relocation.

Benefits

• Salary Packaging – up to $15,900 p.a + up to $2,650 p.a on meals and entertainment
• Purchased leave – up to 4 weeks additional time off
• Employee Assistance Program for you and your family
• Staff Referral Bonus Program
• Reward & Recognition – STAR program

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree