Project Manager - Multi-family

Interior Logic Group•Portland, OR

About The Position

The Project Manager is responsible for supporting sales, operations, and production teams as assigned by the Region President. This role focuses on optimizing business systems, improving process efficiency, and ensuring accurate and timely job costing across the organization. The Project Manager will serve as a subject matter expert on system workflows, provide training, and lead key technology and process-improvement initiatives.

Requirements

Support sales, operations, and production teams as assigned by the Region President.
Optimize business systems.
Improve process efficiency.
Ensure accurate and timely job costing across the organization.
Serve as a subject matter expert on system workflows.
Provide training.
Lead key technology and process-improvement initiatives.
Contract Review: Review contract scope of work and dollar values in conjunction with Account Executive (AE).
Check the Scope of Work SOW to make sure it lines up with the bid.
Make sure all items listed are within our normal installation processes.
Note anything that does not align with the bid.
Check the Schedule of Values SOV against the bid/ proposal.
Make sure all dollar values are accounted for and know what they include.
Check Billing Procedure: review the billing procedure for the project (Procore, Textura, GC Pay, etc.), coordinate with Project Coordinators (PC) on monthly billing requirements.
Bid/ Take-Off Review: Review bid/ take-off with AE to make sure the dollar values match the contract.
Split out areas if needed for SAP structure.
Plans/ Diagrams: Review contracted plans and diagrams, work with AE for any questions.
Make sure diagrams match what was contracted.
Review plan drawings and specifications for accuracy and constructability.
Monitor RFI’s/ASI’s/addendums and any other revisions throughout the project and track those revisions accordingly.
Prepare Labor Offer for Subcontractor: Review labor rates from bid.
Set up labor rate offer in excel format; this is often done with input from AE.
Review labor rates offer with AE and MF Operations Manager.
Send labor rate offer to Subcontractor for review and approval.
Once approved by Subcontractor, have extended in SAP.
On-site Coordination with GC personnel: Work with Project Manager, Project Engineers(s), and Site Superintendents from general contractors for all project(s) needs.
Schedule: manage project schedule throughout project.
Use project schedule to determine procurement and delivery timelines for projects.
Work with MF Operations Manager to determine labor needs based on project schedule.
Attend weekly job-site meetings (virtual or in-person).
Change Orders/ RFI’s: Create change orders when changes to the contract are requested.
Loop in AE as needed for larger change orders and/or pricing strategy.
To include add on/ deducts- request pricing/ stock check/ samples.
Send change order to builder.
Use Excel file template to bid change order.
Track/ organize change orders in the project folder.
Use the change order tracker to keep track of each change order sent.
Follow the change order approval process.
Production Set Up: Set up basic project information and submittal log(s).
Manage submittals.
Create internal SOV for project.
Create cut-sheets and diagrams for project.
Work orders to be broken down to mirror how project will be installed.
PCs will key work orders.
SAP Set Up: Verify that community has been set up by AE, and complete ZIB if needed.
Ask PCs to kick off lot in SAP.
Forecasting: Work with team to accurately forecast monthly numbers and update as needed.
Monthly GC Billing: Manage internal SOV for monthly billings.
Update internal SOV with issued CO’s.
Color coordinate monthly billings within the SOV.
Work with PCs for any billing questions or issues.
PCs responsible for billing GC and in SAP.
Service Account / Relationship Building: Problem solving with customer.
Be in front of the customer, be reachable, be responsive.
Treat to lunch, bring doughnuts by the jobsite, stop in at their main office, etc.
Developing customer relationships, this leads to repeat work.

Responsibilities

Review contract scope of work and dollar values in conjunction with Account Executive (AE).
Check the Scope of Work (SOW) to make sure it lines up with the bid and that all items listed are within our normal installation processes.
Check the Schedule of Values (SOV) against the bid/proposal to ensure all dollar values are accounted for and understood.
Review the billing procedure for the project (Procore, Textura, GC Pay, etc.) and coordinate with Project Coordinators (PC) on monthly billing requirements.
Review bid/take-off with AE to ensure dollar values match the contract and split out areas if needed for SAP structure.
Review contracted plans and diagrams, working with AE for any questions, and ensure diagrams match what was contracted.
Review plan drawings and specifications for accuracy and constructability.
Monitor RFIs/ASIs/addendums and any other revisions throughout the project and track those revisions accordingly.
Review labor rates from bid and set up labor rate offer in excel format, often with input from AE.
Review labor rates offer with AE and MF Operations Manager, send labor rate offer to Subcontractor for review and approval, and have it extended in SAP once approved.
Work with Project Manager, Project Engineer(s), and Site Superintendents from general contractors for all project(s) needs.
Manage project schedule throughout the project and use it to determine procurement and delivery timelines.
Work with MF Operations Manager to determine labor needs based on project schedule.
Attend weekly job-site meetings (virtual or in-person).
Create change orders when changes to the contract are requested, looping in AE as needed for larger change orders and/or pricing strategy.
Include add-ons/deducts, request pricing/stock check/samples, and send change order to builder.
Track/organize change orders in the project folder and use the change order tracker to keep track of each change order sent.
Follow the change order approval process.
Set up basic project information and submittal log(s).
Manage submittals.
Create internal SOV for project.
Create cut-sheets and diagrams for project.
Break down work orders to mirror how the project will be installed.
Verify that community has been set up by AE, and complete ZIB if needed.
Ask PCs to kick off lot in SAP.
Work with the team to accurately forecast monthly numbers and update as needed.
Manage internal SOV for monthly billings.
Update internal SOV with issued COs.
Color coordinate monthly billings within the SOV.
Work with PCs for any billing questions or issues.
Problem-solve with the customer.
Be in front of the customer, be reachable, be responsive.
Develop customer relationships, which leads to repeat work.