Project Manager IV

TX-HHSC-DSHS-DFPS•Austin, TX

1d•$6,378 - $7,970•Onsite

About The Position

This position is open to U.S. Citizens and permanent residents. This is an onsite position based in Austin, TX. The selected candidate must be willing to work onsite from an HHS office located in Austin, Texas. Position Purpose This position is based in the Austin office. Limited teleworking may be available based on business needs, agency policy, and individual performance. Project Manager IV provides enterprise level leadership for highly complex Medicaid Information Technology (IT) initiatives that span multiple HHS agencies and external partners. This role is accountable for end-to-end delivery of large-scale, high visibility projects, ensuring outcomes align with regulatory mandates, strategic priorities, and service delivery goals. Working under limited supervision, Project Manager IV exercises considerable independent judgment and serves as a trusted advisor to Executive Leadership, as well as internal and external stakeholders. Performs highly advanced project management work initiating and conducting enterprise-level projects within Medicaid Information Technology. Responsibilities include assuring projects are delivered on time; within budget; utilizing accepted project management methodologies; and establishing and evaluating project deliverables. Manages and coordinates the planning and initiation of projects at various levels of completion, monitoring the progress and schedule of projects, and communicating with project stakeholders, management, oversight authorities and other relevant parties. Assumes a strong leadership role in the management of staff dedicated to the project, along with the development of policies and procedures, reports, studies, legislation, and guidelines. Establishes criteria, proposals, cost estimates, projections, goals and objectives and directs program evaluation activities. Essential Job Functions (EJFs): Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. 1. Provides leadership and expertise in project management. Project management involves the full spectrum of industry-accepted principles of project management including initiation, planning, execution, control, and closing assigned projects and subsidiary components. These activities include, but are not limited to, defining and managing scope and customer expectations; work breakdown structures; detailed project schedules; resource plans; project plans; communications plans; budgets and cost tracking; presentations and briefings; metrics reporting; risk / issues and associated mitigation activities; quality control; change management processes; customer acceptance; lessons learned; and archiving project documentation. Coordinates various levels of projects including multi-million-dollar projects and oversees the planning and initiation of the project deliverables, including cost estimates and projections. Identifies potential project risks and difficulties, and designs strategies to mitigate or avoid them. Directs, develops, and evaluates projects utilizing accepted project management methodologies. 2. Monitors and manages projects to completion. Compiles and distributes project information, status reports, and project budget expenditures. Manages project cost to ensure project completion within budget. Monitors and manages project quality to ensure project deliverables are acceptable and fulfill the terms of the project contract or specifications. Obtains authorization and commitment, and demonstrates business need and project feasibility. Reviews and recommends proposals and bids to management. 3. Provides guidance and support in the development of staff in project management. Develops and implements plans to communicate and explain project methodology and processes to interested groups and team members. Creates documentation procedures to capture and deal with changes in original project plan. Develops criteria for evaluating programs, proposals, and other pertinent information related to project assignments. 4. Advises, consults and negotiates with agency customers on project activities. Ensures project management methodologies are followed and are consistent with agency, enterprise and DIR plans, standards and guidelines. Provides leadership to internal and external teams / committees across the agency and HHS enterprise to ensure projects are coordinated, efficient and meet service level objectives. Maintains up-to-date knowledge of other HHS agencies IT-related projects and negotiates sharing of resources to achieve objectives across agencies. 6. Other duties as assigned.

Requirements

Knowledge of effective waterfall, agile, and hybrid project management principles.
Knowledge of project management theories and practices applicable to small, medium, and large-sized projects.
Knowledge of project management theories of systems and procedures used to evaluate a third-party vendor's performance.
Knowledge of related state and federal laws, regulations, policies, rules and requirements as well as the Texas legislative process.
Knowledge of process improvement or quality assurance systems.
Knowledge of strategic planning, budget management and human resource management.
Knowledge of the principles of leadership and how to effectively interact with various leadership styles.
Skill in conflict resolution.
Skill with comprehending, interpreting, and applying various project, quality, and model-based methodologies, critical thinking, and problem-solving skills to complex issues within a fast-paced, deadline-driven, information technology environment.
Skill in project management execution and task prioritization.
Skill in synthesizing information and implementing approaches that make the most efficient use of limited resources.
Skill in using a PC and Microsoft Project, Excel, Outlook, PowerPoint, Vizio, and Word.
Skill is using project portfolio management software to manage product and project information.
Skill in performing quality assurance tasks.
Skill in Executive communication and public speaking.
Skill in managing multiple, overlapping, and competing priorities.
Skill in identifying problems, evaluating alternatives, and implementing solutions.
Skill in working collaboratively and cooperatively with diverse groups, serving as a change leader.
Advanced skill with written and oral communication and the ability to communicate with all levels of an organization in a variety of formats.
Ability to exercise sound judgment in making critical decisions.
Ability to analyze complex information.
Ability to develop plans to address identified issues.
Ability to demonstrate negotiation and facilitation skills.
Ability to plan, assign, and/or manage the completion of project work.
Ability to think creatively and support creative thinking in others.
Ability to establish goals and objectives.
Ability to effectively manage, motivate and build effective work teams.
Ability to accurately interpret data, evaluate reports and make timely and effective decisions.
Ability to organize and present information effectively, both orally and in writing.
Ability to work independently and deliver results in an environment of broad, consultative management.
Ability to analyze systems and procedures.
Ability to adapt to change or modify behavior in response to changes in situations or priorities.
3+ years’ experience applying project management methodologies (waterfall, agile, or hybrid).
Experience producing/maintaining core project artifacts (project status reporting, project plans, communications plans, budget tracking, RAID log, metrics reporting, documentation archiving, etc.).
4+ years’ experience leading medium or large-scale IT projects for a Texas State Agency is preferred.
4+ Experience developing and delivering executive-level communications (briefings/presentations/status reporting) and facilitating decision-making with diverse stakeholder groups.
Experience navigating state/federal regulatory requirements or Texas legislative context impacting IT programs.

Nice To Haves

Project Management Professional (PMP), Agile Certified Practitioner (PMI-ACP), or Certified Scrum Master (CSM) preferred, or ability to obtain PMP or ACP certification within the first 12 months of employment.
Graduation from an accredited four-year college or university with major course work in business administration, technology, healthcare or a related field is generally preferred. Experience and education may be substituted for one for another on a year-for-year basis.
4+ years’ experience leading medium or large-scale IT projects for a Texas State Agency is preferred.

Responsibilities

Provides leadership and expertise in project management, including initiation, planning, execution, control, and closing of projects.
Defines and manages scope, customer expectations, work breakdown structures, project schedules, resource plans, project plans, communications plans, budgets, and cost tracking.
Develops presentations, briefings, metrics reporting, risk/issue management, quality control, change management processes, customer acceptance, lessons learned, and archiving of project documentation.
Coordinates multi-million-dollar projects and oversees the planning and initiation of project deliverables, including cost estimates and projections.
Identifies potential project risks and difficulties and designs strategies to mitigate or avoid them.
Directs, develops, and evaluates projects utilizing accepted project management methodologies.
Monitors and manages projects to completion, compiling and distributing project information, status reports, and project budget expenditures.
Manages project cost to ensure project completion within budget.
Monitors and manages project quality to ensure project deliverables are acceptable and fulfill the terms of the project contract or specifications.
Obtains authorization and commitment, and demonstrates business need and project feasibility.
Reviews and recommends proposals and bids to management.
Provides guidance and support in the development of staff in project management.
Develops and implements plans to communicate and explain project methodology and processes to interested groups and team members.
Creates documentation procedures to capture and deal with changes in original project plan.
Develops criteria for evaluating programs, proposals, and other pertinent information related to project assignments.
Advises, consults and negotiates with agency customers on project activities.
Ensures project management methodologies are followed and are consistent with agency, enterprise and DIR plans, standards and guidelines.
Provides leadership to internal and external teams / committees across the agency and HHS enterprise to ensure projects are coordinated, efficient and meet service level objectives.
Maintains up-to-date knowledge of other HHS agencies IT-related projects and negotiates sharing of resources to achieve objectives across agencies.
Performs other duties as assigned.