Project Management, Planning and Program Management (Project Manager II)

State of Colorado•Denver, CO

22h•Hybrid

About The Position

This position is responsible for Region 1 Program and Project Management Oversight and directly supervises up to 3 full-time employees. This position works directly with the CDOT Planning and PMO Unit Manager and Deputy Director of Program Delivery, CDOT HQ executive management, the Program Reporting and Transparency Office (PRTO), CDOT Business Office managers, and CDOT Planning staff to track, manage, report and support project management and project performance data to Region Leadership and program/project delivery teams. The PMO Manager leads the Region from a programmatic view of 250-plus projects, tracking the delivery, and reinforcing, and enhancing current best project management practices; the PMO Manager is not responsible for individual engineering project management. The Region 1 Planning and Program Management Oversight (PMO) Unit is motivated by the emphasis they place towards TEAM, COMMUNICATION, and CUSTOMER SERVICE in what they do and what they represent as a total program. This Unit is responsible for supporting two distinct programs: 1) Transportation Planning - including both short term as well as long-term transportation projects for all modes of travel, and 2) Program/Project Oversight for all funded projects in the region and support to engineering and specialty programs in project management and program delivery. Additional program areas of multimodal project level support within the Unit include Bicycle/Pedestrian Project Development and Transit/Rail Project Development, supporting our statewide multimodal policies and initiatives. This unit also provides regional support for all Document Accessibility compliance accordance with Colorado House Bill 21-1110 along with other indirect regulations.

Requirements

At least 8 years of professional work experience in comprehensive project management with the primary focus in the engineering program or project management processes associated with scope/schedule/budget development of projects.
A combination of relevant education and experience equal to at least 8 (eight) years.
Experience in comprehensive project management with the primary focus in the engineering program or project management processes associated with scope/schedule/budget development of projects will be considered.
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks.
A current valid driver’s license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

Nice To Haves

Demonstrated success with the duties listed in the Description of the Job section
Years of State service experience related to the duties of this position
Highest work/personal ethics and integrity and demonstrated history and understanding of TEAM, COMMUNICATION, CUSTOMER SERVICE in a leadership role
PMP Certification
Strong preference for candidates with engineering program or project management experience, particularly in developing and monitoring complex projects in scope/schedule/budget from concept through execution.
Experience in engineering program or project management and utilizing project management software to coordinate project management data, including oversight development of timelines to achieve important delivery milestones working with cross-functional teams is preferred.
Proven ability to manage multiple assignments, priorities, and projects in a demanding environment
Ability to work under tight deadlines and be adaptable to changing assignments
Ability to take initiative to solve problems in an innovative manner
Ability to partner with public and private organizations, special interest groups, elected and appointed officials, in situations which may be politically sensitive
Ability to work with general public, professional, consultants, and staff, with sensitivity to their needs, priorities, promises made and commitments
Ability to negotiate mutually acceptable solutions and build consensus through give and take
Excellent interpersonal and relationship building skills
Strong time and project management skills, including prioritization and project switching ability
Excellent reasoning, investigative, analytical, and problem solving ability
Excellent facilitation, presentation, and communication skills, both written and oral
Strong attention to technical detail and accuracy
Passion for safety
Ability to work effectively in both independent and team situations
Fluency in MS Word, MS Excel, MS Project, Gmail, Google Suite, SAP, and the ability to quickly learn other software systems.

Responsibilities

Provides program conduit between the Region and HQ, ensuring a comprehensive level of communication between various HQ offices, the Region Program Engineers, and the RTD.
Manage, develop, and make decisions on employee performance evaluations, dispute resolution, morale, motivation/attitude, recruitment and retention, training, overtime, leave, and safety as a first-level supervisor; make recommendations on hiring/transfers/promotions.
Advise the Planning and PMO Unit Manager, Deputy Director of Program Delivery and other section heads on strategies and recommended courses of action to achieve program or project management objectives.
Mentor and coach staff to elevate their base knowledge levels, recommend and provide training, communicate and demonstrate modeled character and focus towards TEAM, COMMUNICATION, and CUSTOMER SERVICE, and conduct quarterly performance reviews on subordinates.
Delegate work effectively, when appropriate, and monitor progress; modify work assignments to meet changing priorities.
Assist with implementing and developing the overall work plan for PMO and setting expectations for program area while being in line with the regional work plan and department goals or performance metrics.
Interpret, implement, manage and provide direction pertaining to PMO policies, rules and regulations to direct and indirect reports related to program activities to accomplish CDOT’s mission and goals and overall objectives and provide input to the Planning and PMO Unit Manager, Deputy Director and RTD.
Participate in regional and interdepartmental committee meetings to formulate policies and procedures for the Department and programs.
Convey information to Region senior management, Region engineering project managers, and staff concerning program and project management initiatives, policy and procedures, guidance, tools and training.
Distribute monthly, quarterly, and weekly reports addressing program/project financial and schedule performance metrics to RTD and Program Engineers, and project support staff.
Elevate the region’s utilization of PMWeb, project management Information System (PMIS), through training and job aid development under the framework of CDOT’s Project Development Manual (PDM).
Assist other Region management and staff to interpret PMO reports to monitor the progress to achieve program delivery goals.
Identify issues that could impact the Region’s ability to achieve the calendar year expenditure target.
Assist Region engineering and specialty unit support staff to analyze possible corrective actions including change controls, baseline schedule changes, construction budget, etc.
Support Region Planning activities including Asset Management, Annual Project Delivery List Development, the 4-year Project Planning effort, etc by coordinating and assisting the collection and analysis of Region project and program data and working closely with the R1 Planning Program Manager.
Coordinate with the Region Business Office, Asset Managers, and Region project staff (Project Managers, REs, and PE IIs) as needed to revise project management tracking and scope/schedule/budget, prior to budget actions, advertisement actions, or other steps in the project delivery process.
Support the development and management of the region’s annual master project delivery schedule including identification of projects that need to be added, updated, or closed throughout the calendar and fiscal years.
Monitor or assist project engineers and business office in monitoring FHWA funding end dates and ensuring that completed or inactive projects are closed in a timely manner.
Other job duties as assigned.