Project Manager for Creative and Evergreen Marketing

Topstep•Chicago, IL

3d•Hybrid

About The Position

Topstep is looking for a Project Manager for Creative & Evergreen Marketing to keep our Creative and always-on marketing work moving from brief to launch. Reporting to the Director of Operations for Brand & Marketing, this role is the connective tissue between Creative, Growth, Product, Data, and Legal/Compliance, turning priorities into clear plans, keeping schedules on track, and making sure every deliverable is reviewed, compliant, and shipped on time. You will split your focus between managing the intake and delivery of creative requests and owning end-to-end project plans for our Evergreen marketing initiatives. The role exists to give the team visibility, accountability, and predictable delivery so creative and marketing can do their best work in support of Topstep's traders. Success looks like well-run projects, aligned stakeholders, and blockers removed before they become problems.

Requirements

3 + years of project or program management experience, ideally supporting creative, brand, or marketing teams.
Proven ability to manage multiple concurrent projects, timelines, and stakeholders without losing detail or momentum.
Strong working knowledge of project management and collaboration tools (e.g., Notion, Asana, Jira, or similar), with experience maintaining schedules, status reports, and documentation.
Experience managing creative and/or marketing workflows, including intake, briefs, reviews, version control, and asset handoff.
Excellent written and verbal communication skills; able to serve as the primary point of contact and translate between creative, technical, and business stakeholders.
Comfort partnering with Legal/Compliance to route deliverables for review and uphold quality and compliance standards.
Strong risk management instincts: able to anticipate bandwidth constraints, spot scope creep early, and drive mitigation and escalation.
Highly organized and proactive, with a bias toward removing blockers and keeping owners moving.

Nice To Haves

This is an individual contributor role focused on hands-on project execution, cross-functional coordination, and accountability for personal deliverables. It does not include direct people leadership responsibilities, though the role works closely with Senior Management and Creative leadership to elevate team practices.

Responsibilities

Partner with Creative leadership to scope, prioritize, and manage requests.
Maintain detailed project schedules to ensure visibility, accountability, and on-time delivery across all creative disciplines.
Ensure all deliverables are routed to the appropriate reviewers, including Creative leadership and legal, to uphold quality standards and compliance requirements.
Anticipate bandwidth constraints, propose solutions, and escalate resourcing needs when necessary.
Proactively mitigate project risks, including scope creep, shifting priorities, and conflicting resource allocation.
Serve as the primary point of contact for internal stakeholders regarding project timelines and status updates.
Organize recurring and ad-hoc meetings for project kickoffs, cross-functional collaboration, and ongoing updates.
Collaborate with Senior Management to optimize workflows, elevate project management practices, and implement Creative team best practices.
Own end-to-end GTM/project plans for Evergreen marketing initiatives (brief, timeline, channel plans, progress tracking).
Build and maintain project schedules and status reporting (weekly updates, Marketing channel logs).
Coordinate stakeholder alignment and approvals (Creative, Growth, Product, Data, Legal/Compliance as needed).
Manage asset trafficking: intake, briefs, reviews, version control, and final handoff to channel owners.
Ensure campaign readiness: QA checklists, tracking launch comms, and post-launch monitoring.
Run recurring stand-ups and status meetings and document decisions/action items in Notion.
Maintain campaign documentation (requirements, meeting notes, links to decks, creative, tracking dashboards).
Identify risks early and drive mitigation/escalation; remove blockers for owners.