Project Manager-FF&E

Aleto, Inc.•Washington, DC

1d•$105,000 - $115,000•Hybrid

About The Position

Aleto Inc. is seeking to hire an Project Manager in Furniture, Fixtures, and Equipment to provide support for space planning, design, construction, closeout, and related analytical services over the client's entire leased or owned asset lifecycle. The Project Manager will manage the organization and installation of furniture projects of varying sizes and complexity. The Project Manager must be highly organized, hands-on, and customer service oriented. Additionally, we are looking for an project manager who is comfortable working with general contractors, in the field or at the office.

Requirements

Active Top Secret (TS) clearance with eligibility for SCI access and Polygraph.
Must successfully complete a government-issued polygraph at the time of contract award.
U.S. Citizenship required
Bachelor’s or Associate’s degree/certification in Project Management, Interior Design, Architecture, or related field.
5–8 years of experience in furniture procurement, facilities management, or workplace strategy.
Demonstrated leadership and team-building abilities with experience supervising staff and consultants.
Proven capability to manage large-scale, multi-site furniture and warranty programs.
In-depth understanding of commercial furniture products, ergonomics, and space planning.
Experience with BIFMA, ANSI, LEED standards, and familiarity with GSA and FAR procurement regulations.
AutoCAD, Revit
MS Project, Smartsheet, Primavera, or equivalent
Proficient in Microsoft Office
Ability to learn new planning, drawing, design, and specification software
Robust understanding and responsible use of generative AI, machine learning concepts, and emerging enterprise AI tools (e.g., Microsoft Copilot) with the ability to translate these capabilities into real-world use cases that improve efficiency.
Excellent written and verbal communication skills must be comfortable presenting to clients and executive personnel.
Contract Furniture Experience.
Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs.
Highly developed interpersonal and customer relationship management skills
Professional demeanor, strong work ethic, discrete, resourceful, and able to maintain confidentiality.
Ability to communicate with a variety of people, both internal and external
Ability to work collaboratively in a team environment.
Ability to initiate and follow through on work independently.
Ability to work in a fast-paced environment.
Excellent time management and prioritization skills
Strong multi-tasking abilities
Ability to adapt to changing priorities.
Excellent organizational skills and attention to detail
Ability to meet assigned deadlines.
Proven problem-solving skills with the ability to analyze situations, identify existing or potential problems, and recommend solutions.
Proven risk management skills, both financial and programmatic
Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting.
Strong ethics and sound judgment
Demonstrated ability to make important decisions under pressure.
Proven ability to develop and maintain and positive team environment
Highest level of integrity managing confidential information

Nice To Haves

Experience with IWMS software desired

Responsibilities

Act as the main point of contact for the customer and other applicable parties during the project execution process. Maintain a professional and positive demeanor with clients and other partners across all situations.
Negotiate clear and reasonable project expectations and deliverables for our clients and other project parties.
Develop plans, schedules, logistics, and deliveries that align with the project parameters and client goals.
Foster quality interactions and coordination of work with all third parties (A&D firms, facility or building managers, contractors, movers, etc.) and the project team.
Provide updates and communication throughout the project ensuring all critical information or dates are known by all project parties.
Align furniture installation with the contractor’s schedule.
Review plans, drawings, and specifications for accuracy and application.
Schedule and facilitate the product delivery and installation, verifying installation progress and completion. Identify, manage, and finalize the punch list with the Account Executive and client.
Take the initiative to address issues.
Serve as an escalation point to resolve and mitigate issues as required.
Ensure project punch-list is addressed and completed by obtaining a client sign-off.
Maintain and track any project revisions or modifications and ensure applicable parties are made aware. Manage any changes in scope of costs in real-time and provide timely and accurate information about any changes.
Complete project closeout and document.
Develops AutoCAD existing furniture and concept drawings and performs support functions as directed to meet the budget, schedule, and project design goals.
Develops project briefings and presentations for senior management.
Maintains and organizes project files, invoices, estimates, and vendor information.
Investigate and resolve facility construction and renovation issues.
Captures action items for project management teams, capture meeting minutes, and disseminate them to appropriate stakeholders.
Performs other job-related duties as assigned.