Project Manager, Executive Support Assistant - Nashville, TN

Sarah Cannon Research Institute • Nashville, TN

17d • Onsite

About The Position

Our Project Manager, Executive Support Assistant will perform administrative duties for our senior-level Director, AVP, VP, or Executives. This position will work primarily onsite at our Nashville corporate offices supporting multiple executive leaders.

Requirements

• 3+ years relevant work experience in a related role utilizing MS Office products, including Word, Excel, PowerPoint
• Experience multi-tasking in a fast-paced environment is essential
• Ability to work effectively with staff, and other internal and external sponsors and vendors
• Experience with organizational policies and procedures, administrative procedures, expense reports, other financial reconciliations

Nice To Haves

• Bachelor Degree completion is highly preferred, however, experience may be substituted for education
• 3+ years relevant work experience utilizing SharePoint, Adobe, and Concur is highly desired

Responsibilities

• Maintaining strictest confidentiality at all times and in all situations
• Performs complex administrative duties including, but not limited to, maintaining Executive’s CV, responding on behalf of Executive when necessary, composing correspondence, and coordinating resources across corporate functions.
• Calendar Management—Manages Executive Outlook calendars by collaborating with internal and external Executives, Assistants, Consultants, and Vendor Partners.
• Ensures completion and submission of Conflict of Interest (COI) disclosures for Executive’s events, publications, abstracts, etc.
• Uploads applicable contracts into Conga for institutional review by legal team
• Facilitates correspondence between legal, internal and external stakeholders, and Executive, to ensure contracts are executed before Executive engagement and to ensure compliance.
• Manages large departmental events such as All Hands and RVP meetings, as assigned by Executive
• Expense Management: Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until report is approved for reimbursement.
• Other responsibilities as assigned

Benefits

• Relocation assistance
• visa sponsorship
• Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being
• competitive compensation package
• annual bonus or long-term incentive opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level