Project Manager, Executive Support Assistant - Nashville, TN

Sarah Cannon Research Institute•Nashville, TN

16d•Onsite

About The Position

Our Project Manager, Executive Support Assistant will perform administrative duties for our senior-level Director, AVP, VP, or Executives. This position will work primarily onsite at our Nashville corporate offices supporting multiple executive leaders. Relocation assistance, and visa sponsorship are not available.

Requirements

3+ years relevant work experience in a related role utilizing MS Office products, including Word, Excel, PowerPoint
Experience multi-tasking in a fast-paced environment is essential
Ability to work effectively with staff, and other internal and external sponsors and vendors
Experience with organizational policies and procedures, administrative procedures, expense reports, other financial reconciliations

Nice To Haves

Bachelor Degree completion is highly preferred, however, experience may be substituted for education
3+ years relevant work experience utilizing SharePoint, Adobe, and Concur is highly desired

Responsibilities

Maintaining strictest confidentiality at all times and in all situations
Performs complex administrative duties including, but not limited to, maintaining Executive’s CV, responding on behalf of Executive when necessary, composing correspondence, and coordinating resources across corporate functions.
Calendar Management—Manages Executive Outlook calendars by collaborating with internal and external Executives, Assistants, Consultants, and Vendor Partners.
Ensures completion and submission of Conflict of Interest (COI) disclosures for Executive’s events, publications, abstracts, etc.
Uploads applicable contracts into Conga for institutional review by legal team
Facilitates correspondence between legal, internal and external stakeholders, and Executive, to ensure contracts are executed before Executive engagement and to ensure compliance.
Manages large departmental events such as All Hands and RVP meetings, as assigned by Executive
Expense Management: Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until report is approved for reimbursement.
Other responsibilities as assigned