Project Manager - Commercial

Interior Logic Group•Portland, OR

About The Position

The Operations Project Manager is responsible for supporting sales, operations, and production teams as assigned by the Region President. This role focuses on optimizing business systems, improving process efficiency, and ensuring accurate and timely job costing across the organization. The Project Manager will serve as a subject matter expert on system workflows, provide training, and lead key technology and process-improvement initiatives.

Requirements

Subject matter expert on system workflows
Provide training
Lead key technology and process-improvement initiatives
Review contract scope of work and dollar values
Check the Scope of Work SOW
Ensure items listed are within normal installation processes
Check the Schedule of Values SOV
Ensure all dollar values are accounted for
Review billing procedure
Coordinate with Project Coordinators (PC) on monthly billing requirements
Review bid/ take-off
Split out areas for SAP structure
Review contracted plans and diagrams
Ensure diagrams match contracted scope
Review plan drawings and specifications for accuracy and constructability
Monitor RFI’s/ASI’s/addendums and any other revisions
Track revisions accordingly
Prepare Labor Offer for Subcontractor
Review labor rates from bid
Set up labor rate offer in excel format
Review labor rates offer
Send labor rate offer to Subcontractor for review and approval
Extend in SAP
On-site Coordination with GC personnel
Work with Project Manager, Project Engineers(s), and Site Superintendents from general contractors
Manage project schedule
Use project schedule to determine procurement and delivery timelines
Determine labor needs based on project schedule
Attend weekly job-site meetings (virtual or in-person)
Create change orders
Loop in AE for larger change orders and/or pricing strategy
Request pricing/ stock check/ samples for add on/ deducts
Send change order to builder
Use Excel file template to bid change order
Track/ organize change orders in the project folder
Use the change order tracker
Follow the change order approval process
Set up basic project information and submittal log(s)
Manage submittals
Create internal SOV for project
Create cut-sheets and diagrams for project
Break down work orders to mirror installation
Verify community setup by AE
Complete ZIB if needed
Ask PCs to kick off lot in SAP
Accurately forecast monthly numbers
Update forecasts as needed
Manage internal SOV for monthly billings
Update internal SOV with issued CO’s
Color coordinate monthly billings within the SOV
Work with PCs for any billing questions or issues
Problem solving with customer
Be in front of the customer, be reachable, be responsive
Develop customer relationships

Responsibilities

Review contract scope of work and dollar values in conjunction with Account Executive (AE)
Check the Scope of Work SOW to make sure it lines up with the bid
Make sure all items listed are within our normal installation processes
Note anything that does not align with the bid
Check the Schedule of Values SOV against the bid/ proposal
Make sure all dollar values are accounted for and know what they include
Review the billing procedure for the project (Procore, Textura, GC Pay, etc.), coordinate with Project Coordinators (PC) on monthly billing requirements
Review bid/ take-off with AE to make sure the dollar values match the contract
Split out areas if needed for SAP structure
Review contracted plans and diagrams, work with AE for any questions
Make sure diagrams match what was contracted
Review plan drawings and specifications for accuracy and constructability
Monitor RFI’s/ASI’s/addendums and any other revisions throughout the project and track those revisions accordingly
Review labor rates from bid
Set up labor rate offer in excel format; this is often done with input from AE
Review labor rates offer with AE and MF Operations Manager
Send labor rate offer to Subcontractor for review and approval
Have extended in SAP once approved by Subcontractor
Work with Project Manager, Project Engineers(s), and Site Superintendents from general contractors for all project(s) needs
Manage project schedule throughout project
Use project schedule to determine procurement and delivery timelines for projects
Work with MF Operations Manager to determine labor needs based on project schedule
Attend weekly job-site meetings (virtual or in-person)
Create change orders when changes to the contract are requested. Loop in AE as needed for larger change orders and/or pricing strategy
Include add on/ deducts- request pricing/ stock check/ samples
Send change order to builder
Use Excel file template to bid change order
Track/ organize change orders in the project folder
Use the change order tracker to keep track of each change order sent
Follow the change order approval process
Set up basic project information and submittal log(s)
Manage submittals
Create internal SOV for project
Create cut-sheets and diagrams for project
Work orders to be broken down to mirror how project will be installed
Verify that community has been set up by AE, and complete ZIB if needed
Ask PC’s to kick off lot in SAP
Work with team to accurately forecast monthly numbers and update as needed
Manage internal SOV for monthly billings
Update internal SOV with issued CO’s
Color coordinate monthly billings within the SOV
Work with PC’s for any billing questions or issues
Problem solving with customer
Be in front of the customer, be reachable, be responsive
Treat to lunch, bring doughnuts by the jobsite, stop in at their main office, etc.
Developing customer relationships, this leads to repeat work