Project Manager Assistant
About The Position
The Project Manager Assistant position is responsible for performing administrative duties as necessary in support of the Project Department’s operations. This role assists Project Managers with coordinating and executing customer projects from order entry through completion. The assistant will respond to customer inquiries regarding product availability, pricing, and order status, and assist with order entry, purchase orders, and project-related transactions. They will also coordinate with vendors, track project timelines, and maintain accurate project documentation. This is a full-time position requiring 40 hours per week.
Requirements
- Proficient in Microsoft Office
- High School Diploma required
Nice To Haves
- One or more years in electrical distribution field preferred
Responsibilities
- Enter data on Excel spreadsheets
- Electronically log and track incoming requests for quotes with Access spreadsheet
- Type delivery tickets and purchase orders, when needed
- Prepare miscellaneous office memos
- General office duties
- Assist Project Managers with coordinating and executing customer projects from order entry through completion.
- Respond to customer inquiries regarding product availability, pricing, and order status.
- Assist with order entry, purchase orders, and project-related transactions.
- Coordinate with vendors to confirm product availability and lead times.
- Track project timelines and assist Project Managers in meeting project deadlines.
- Maintain accurate project documentation including quotes, submittals, purchase orders, and correspondence.
- Organize and maintain project files and records.
- Perform administrative and operational tasks to support the project management team.
- Perform additional assignments as directed by management.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
